Student Handbook

Where Can I Ask About….?

Part I: General Information

In this section, students will find information about their rights and responsibilities while at the Technical College of the Lowcountry (TCL). This section discusses campus security procedures, alcohol and drug policies, and other polices concerning student behavior while on campus.

Academic Forgiveness

Academic Forgiveness provides students who are re-enrolling at the college an opportunity to have a poor academic record from a prior enrollment forgiven. An approved Academic Forgiveness request means the prior academic record will remain on the student’s transcript but the credits and the grade points are not carried forward as a part of the continuing academic record

A student considering Academic Forgiveness must submit a written request to the Registrar’s office before the end of the re-enrollment term. If approved, the student’s academic records will be adjusted and annotated.

Conditions for Applying for Academic Forgiveness

• Academic Forgiveness is available only to students upon re-entry to the Technical College of the Lowcountry and must be requested.
• Academic Forgiveness can be applied only once in a student’s career at the Technical College of the Lowcountry. A minimum of three (3) years must have elapsed between the end of the term in which the student was last enrolled and the term in which the student is currently enrolled.
• Academic Forgiveness applies only to the course work taken prior to the term of re-enrollment. Academic Forgiveness does not affect the grades earned after re-enrollment.
• If a student has been awarded a certificate, diploma, or degree, Academic Forgiveness cannot be applied to those courses.

Application of Academic Forgiveness may affect a student’s financial aid, particularly, federal aid. It is a student’s responsibility to determine the consequences of applying for Academic Forgiveness

Academic Freedom

To ensure that an instructional program is marked by excellence, it is the policy of Technical College of the Lowcountry to support and defend academic freedom. In the development of knowledge, research endeavors, and creative activities, faculty and students must be free to cultivate a spirit of inquiry and scholarly criticism. The faculty members are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce into their teaching matters which have no relation to the subject being taught. Faculty and students must be able to examine ideas in an atmosphere of freedom and confidence and to participate as responsible citizens in community affairs. Technical College of the Lowcountry also recognizes that every freedom carries with it attendant responsibilities. Faculty members must fulfill their responsibilities to society and to their profession by manifesting academic competence, professional discretion, and good citizenship. When faculty members speak or write as a citizen, they will be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As professional educators, they must remember that the public may judge their profession and their institution by their utterances. Hence, they should at all times be accurate, exercise appropriate restraint, show respect for the opinions of others, and make efforts to indicate that they are not speaking for the institution. At no time shall the principles of academic freedom prevent the institution from making proper efforts to assure the best possible instruction for all students in accordance with the objectives of the institution.

Academic Grievance Procedure

See Part II: Student Code

Academic Policies and Procedures

See the Academic Regulations  section of this catalog.

Academic Rights

See Part II: Student Code

Academic Success Center

See Tutoring Services below

Address/Name Change

Students who change their mailing address, phone number, or require a name change must have their contact information updated in the College’s database. Contact the Student Records Office in person or through Self Service on the College’s website at www.tcl.edu. Failure to make these important changes may cause the student to experience difficulties in transactions with Financial Aid, the Business/Finance Office, Student Records, the College Registrar, and/or his or her academic division. Students must maintain an accurate name, mailing address, and phone number on file to qualify for student loan funds.

Advisors

New and continuing students are assigned academic advisors who assist with course selections and other academic issues throughout the students’ time at TCL. A student may request a change of advisor through the appropriate academic division. Non-degree-seeking students must meet with the Director of the Testing Center or Admissions Counselor for registration assistance.

Attendance Policy

The College’s statement of policy indicates that students must attend ninety percent of total class hours or they will be in violation of the attendance policy.

Students not physically attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Students taking an online/internet class must sign in and complete and assignment designated by the instructor within the first ten calendar days from the start of the semester to indicate attendance in the class. Students not attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Reinstatement requires the signature of the division dean.

In the event it becomes necessary for a student to withdraw from the course OR if a student stops attending class, it is the student’s responsibility to contact the instructor via e-mail requesting to be withdrawn from the class. Withdrawing from class may have consequences associated with financial aid and time to completion. Students are strongly encouraged to consult with Financial Aid prior to withdrawing from any class, particularly if the student is currently on a warning or probation status.

When a student exceeds the allowed absences, the student is in violation of the attendance policy. The instructor MUST withdraw the student with a grade of “W”, “WP”, or “WF” depending on the date the student exceeded the allowed absences and the student’s progress up to the last date of attendance

or

Under extenuating circumstances and at the discretion of the faculty member teaching the class, allow the student to continue in the class and make-up the work. This exception must be documented at the time the allowed absences are exceeded.

Absences are counted from the first day of class. There are no “excused” absences. All absences are counted, regardless of the reason for the absence.

A student must take the final exam or be excused from the final exam in order to earn a non-withdrawal grade.

A copy of TCL’s STATEMENT OF POLICY NUMBER: 3-1-307 CLASS ATTENDANCE (WITHDRAWAL) is on file in the Division Office and in the Learning Resources Center.

Attendance (Online)

For all online courses, students must complete an assignment designated by the instructor during the first week of classes. The instructor will drop the student from the course if the initial assignment is not completed.

Instructors will withdraw students from the class when 90% attendance is not maintained. Attendance in an online course is defined by regular course access and by timely completion of assignments as required by the instructor. Each student will be expected to access the web class at least once a week and complete 90% of assignments on time. Additional access is encouraged and may be necessary for successful completion of classes.

Failure to log in and complete assignments will result in the student being withdrawn from the course. The instructor will assign a grade of “W,” “WP,” or “WF” based upon the student’s academic standing as the last date of attendance, which is the last login. Students are responsible for any financial matters associated with an administrative withdrawal. If a student fails to email the instructor (using the my.tcl.edu email account) requesting to be dropped from the course and has not submitted the initial assignment required during first week of class, the instructor will assign a “Never Attend” code in the student information system no later than ten calendar days after the first day of the class. Students who are dropped as a result of never attending the course are still responsible for all fees associated with the course.

Awards

An annual Student Awards Ceremony is held in the spring semester to recognize students who have distinguished themselves academically or by their contributions to the College. Deserving students receive certificates and/or awards to commemorate their accomplishments. Students are nominated by faculty or staff.

Bookstore

The TCL Bookstore is located on the first floor in MacLean Hall, Building 12 on the Beaufort campus. The TCL Bookstore stocks required textbooks, reference books, school supplies, Market Fresh sandwiches, snacks, beverages, novelty products including clothing, tote bags, backpacks, and various other TCL logo items. The TCL Bookstore is open Monday through Thursday from 8:00 am to 5:30 pm and Friday from 8:00 to 11:30 am. The bookstore conducts a book buy-back each semester, as well as online buy-back anytime 24/7. For more information, visit www.tcl.edu/bookstore or call 843 525-8303.

Bulletin Boards

Bulletin boards, located throughout the campus, college-related information is posted on. Students must have the permission of the Director of Public Relations to post fliers, handbills, posters, or similar materials on walls, doors, windows or bulletin boards.

Grade Point Average (GPA), Calculating

Included in GPA computation are grades of “A, B, C, D, WF, and F.” Other ‘grades’ do not generate credit hours or quality points. The table shows the computation of a GPA.

Note: When the same course is repeated, the most recent grade is used in the GPA calculation.

There are several types of GPAs:

• Cumulative GPA is a calculation of the average of all final course grades a student has earned at TCL. It is used to determine honor graduate status. It is also used along with term GPA to determine satisfactory academic progress.
• Term GPA is a calculation of the average of all final grades a student has earned in a specific term. It is used to determine President’s List, Vice President’s List, and Honors List, each term. It is also used along with cumulative GPA to determine satisfactory academic progress.

Career & Transfer Services

This office offers assistance to TCL students and alumni in obtaining information related to careers, employment and college transfer. Career counseling sessions and group workshops and seminars on career planning, resume writing, job search techniques, interviewing skills, and other relevant topics are offered. An extensive collection of career-oriented audio/visual and printed materials is available to assist with career planning and job placement needs.

The Career & Transfer Service Office provides job opportunities and resume posting for employers to review through its partnerships with the Hilton Head Island and Bluffton Chambers of Commerce links at www.lowcountryjobs.org. Job postings are also placed on a students TCL email account for review. Career & Transfer fairs are held once a year to provide opportunity for employers and community residents to meet and explain employment needs and hiring criteria.

Change of Program (Major)

A student who wishes to change curriculum programs (major), including a change within the same division, must complete and submit a Change of Major form. Students must meet with their new academic advisor to ascertain that admissions requirements for the new major have been met and to complete the form and submit to Student Records. Students receiving financial assistance or Veterans benefits should inform the Financial Assistance Office or Veterans Services Office of the change of major. Upon completion of the change of major process, students will be admitted to the new program of study. Students taking courses out of their declared major are responsible for the cost associated with their courses as they do not qualify for financial aid benefits.

Children on Campus

In order to promote an environment conducive to teaching and learning and to ensure that children are not left unattended or disrupt college classes or services, faculty, staff, and students, are not allowed to have children on the campus, unless the children are enrolled in a campus tour or class specifically for children. The College cannot assume the responsibility for supervision of children of faculty, staff or students. The Learning Resources Center (LRC) is open to the general public, including children under age 12 for reading and research when they are under the direct supervision of the parent or guardian.

Class Rings

Class ring information is available at the TCL Bookstore.

Closing of the College (Hazardous Weather)

In the event of hazardous weather conditions, information regarding closings and cancellations will be posted on the website at www.tcl.edu. Local TV and radio stations will also be notified. All students are strongly encouraged to register their cell phones with TCL’s text alert system to receive immediate notification of emergency events. Visit www.tcl.edu/text-alert to register.

Clubs and Organizations

TCL offers several student organizations and activities.  For more information about student organizations contact the Dean of Students’ office in Building 2, 525-8219.

General guidelines for student organizations:

There will not be two student organizations of the same type and purpose unless administrative approval is granted.

TCL student organizations shall be open to all currently enrolled students, faculty, or staff without discrimination on basis of race, color, gender, age, national or ethnic origin, religion,  disability, or sexual orientation.

TCL offers several student organizations and activities.  For more information about student organizations contact the Dean of Students’ office in Building 2, 525-8219.

General guidelines for student organizations:

There will not be two student organizations of the same type and purpose unless administrative approval is granted.

TCL student organizations shall be open to all currently enrolled students, faculty, or staff without discrimination on basis of race, color, gender, age, national or ethnic origin, religion,  disability, or sexual orientation.

Procedures for Establishing a New Student Organization:

Have at least 10 members who are interested in forming the organization.  These members must be current students at the Technical College of the Lowcountry.

Enlist an individual interested in serving as a faculty/staff advisor.  The individual must be a full-time college employee.

Submit the completed Request to Organize Form to the Dean of Students signed by at least ten prospective members and the faculty/staff advisor.

NOTE:  Club/organizations whose objectives are strictly social in nature or whose objectives do not support the mission of the College will not be approved.  The organization cannot be recognized until approved by the Dean of Students.

Within three weeks after approval, the constitution/bylaws must be submitted to the Dean of Students in addition to a list of officers complete with phone numbers and emails, and a current membership roster.

Have at least 10 members who are interested in forming the organization.  These members must be current students at the Technical College of the Lowcountry.

Enlist an individual interested in serving as a faculty/staff advisor.  The individual must be a full-time college employee.

Submit the completed Request to Organize Form to the Dean of Students signed by at least ten prospective members and the faculty/staff advisor.

NOTE:  Club/organizations whose objectives are strictly social in nature or whose objectives do not support the mission of the College will not be approved.  The organization cannot be recognized until approved by the Dean of Students.

Within three weeks after approval, the constitution/bylaws must be submitted to the Dean of Students in addition to a list of officers complete with phone numbers and emails, and a current membership roster.

Computer Use on Campus

The College operates computer labs for academic use by its students. The hours of operation vary. Use of TCL computers for unauthorized activities will result in disciplinary action. Students must use only TCL software in the College’s computer labs. Copies of personal software are not permitted. Student computer work stations are reserved for the purpose of providing access to computer programs or the Internet and are NOT to be used to store personal or course work information. Unless specific directions have been given by the instructor, a student’s personal or class work files must be stored on CD-ROM, flash drives, or other such portable storage devices. Unauthorized stored files, including those stored on a hard drive, may be deleted without prior notice. The College assumes no liability for loss of unauthorized stored files.

Conduct

Administrative withdrawal and dismissals from an academic program based on Student Code of Conduct violations are subject to the appeal process as outlined in the Student Code of Conduct located in this Student Handbook.

Consumer Information

Federal mandates require the release of certain consumer information to our students and the public including graduation (10%) and placement rates (90%), campus drug policies, and the frequency of crime on campus. This information is available through student services. Any student who does not receive such information or who desires further information should direct a request for information to the Vice President of Student Services. Access to individual student records is limited by the Privacy Act of 1974.

Copy Machines

Copy machines are available for student use in the Library/ Learning Resources Center. There is a fee for using the copy machines.

Copyright

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the Learning Resources Center’s LibGuide at http://libguides.tcl.edu/copyright

Experiential Credit/Credit by Exam

Credit-by-examination gives students the opportunity to demonstrate evidence of mastery of a course, or its equivalent, if a student cannot receive transfer credit. A student is not able to seek credit for examination for a course that has been unsuccessfully attempted or failed through a previous credit by exam attempt. Credit by examination shall be limited to a maximum of 30 semester hours credit.

Credit-by-Examination

Credit-by-examination gives students the opportunity to demonstrate evidence of mastery of a course, or its equivalent, if a student cannot receive transfer credit. The evidence must include the result of an appropriate examination, written report or demonstration. A student is not able to seek credit-by-examination for the same course that has been unsuccessfully attempted or failed previously. Credit by examination shall be limited to a maximum of 30 semester hours credit. Credit-by-examination may be earned through two methods:

Standardized tests including:

• CLEP (College Level Examination Program) and DANTES subject tests will be accepted with examination scores meeting or exceeding the approved scores recommended by the American Council on Education (ACE).
• USAFI (United States Armed Forces Institute) coursework will be accepted if a grade of “C” or better is earned and for which an equivalent is recommended by the American Council on Education.
• Advanced Placement (AP) Tests will be accepted for scores of 3 or higher on tests for which the College offers equivalent courses.

Official transcripts or records of exam scores must be on file at the College before credit is granted. Scores must be within five years of matriculation or if college-level course work was successfully completed then the scores may be used to award credit.

Credit by Challenge Exam (Local):

With the approval of the appropriate academic Division Dean, a course or selected courses offered by the college can be challenged for credit by examination by a currently enrolled student, who has declared a major. Division Deans give approval based on demonstrated experience such as a significant accumulation of non-credit courses in an appropriate field or significant on the job experience in a field related to the course being challenged.

A student who is approved to take a challenge examination must pay a fee equivalent to one-half the current charge for the course being challenged before taking the exam.

Course Substitutions

A student who wishes to fulfill program requirements by receiving credit for courses other than those listed in the student’s program curriculum must receive the written approval of the Division Dean and Vice President for Academic Affairs using the Course Substitution form available from the Student Records Office.

Dress Code

Students are encouraged to dress in a manner that represents the College in a positive fashion that does not disrupt the learning environment. Some academic programs and curriculums require specific dress or uniform. This information will be provided by the program’s Division Dean, academic program guidelines, or in class syllabi. In order for TCL to fulfill its commitment to provide quality education, a healthy learning environment must be maintained. As such, we ask all students to respect the fact that when they are on campus, they are in a place of business. It is important that all students respect themselves, respect TCL, and generally seek to stand out in ways that are in keeping with their future goals. Students at TCL begin the process of moving into a professional life, and this process begins by choosing attire that meets standards of good taste.

TCL is a great place to learn, and part of what we want to do is ensure that everyone who earns an education here will also be ready for the workplace and present the best image as a competitive TCL graduate. To help with that, the College provides workshops and various activities throughout the academic year to share information about dressing for success - both as a college student and as a TCL graduate pursuing a new career.

Drug and Alcohol Policy

See Drug and Alcohol Policy here

Electronic Devices in the Classrooms

TCL recognizes the importance of providing the best learning environment for its students. To eliminate class disruptions and protect the integrity of the classroom and instruction, the use of electronic devices such as cellular phones, pagers, and other electronic devices are not permitted in classrooms, the Learning Resources Center, computer laboratories, testing centers, and other instructional locations at TCL.

On-call personnel who must maintain these devices in “active” mode in the interest of public safety must notify the instructor of their need for an exception at the beginning of classes for the term. The instructor may request documentation from these students verifying employment.

Students may not leave a test, communicate with these devices, and then return to complete the test. Students who by necessity must take such messages will be required to make arrangements for re-testing.

English Fluency Requirements of Faculty

Purpose

English fluency of full and adjunct faculty is carefully screened during the hiring process to determine if they are proficient in the use of the English language. The College’s procedure ensures that all permanent and adjunct faculty, whose first language is other than English and who teach one or more courses, possess adequate proficiency in both the written and spoken English language and that appropriate response is given to student complaints about an instructor’s English fluency.

Procedure

• Applicants for permanent and adjunct faculty vacancies will proceed through the College’s normal screening process with assessment based on standard job-related criteria to include perceived written and oral communication abilities.
• If an applicant becomes a finalist for a faculty position but his/her written or oral proficiency is judged by the Interview Committee to require further evaluation, then the applicant will be referred to an English Fluency Evaluation Committee. The committee will ensure that an English Fluency Evaluation is made through the performance of at least the following minimum proficiency exercises: a) Provide written response of at least one page to an essay question concerning either teaching methods or the academic discipline or b) conduct an oral instructional presentation related to the subject area with at least half the presentation using the lecture method.
• The Interview Committee, assigned by the President for each vacancy, will also serve as the English Fluency Evaluation Committee. The committee will ensure that appropriate procedures are used to provide a favorable environment for the exercises in addition to controls and security to ensure independent and original work by the applicant. The applicant must be evaluated by committee consensus to be proficient in both minimum proficiency exercises.
• Standardized tests or other valid proficiency testing instruments may be used only to corroborate the result of the minimum proficiency exercises.

Student Complaint

• A student who files a complaint regarding the English fluency of an instructor must do so in writing.
• Within 30 calendar days, the instructor will be referred to the English Fluency Evaluation Committee as appointed by the President or his/her designee for a proficiency evaluation using the exercises outlined in the procedure.
• An instructor who is judged proficient by the committee will continue teaching assignments without any further action. However, if student complaints continue or the supervisor determines a continuing fluency/communication deficiency exists, appropriate actions can be initiated.
• A permanent instructor judged deficient by the committee will be given one academic term to develop sufficient skills to be judged proficient. If during the term the instructor has not shown evidence of satisfactory progress in overcoming the deficiency, the instructor may be terminated.
• An adjunct instructor judged deficient in the English language by the committee may be terminated immediately.
• An annual report will be submitted by June 30 of each year to the South Carolina Commission on Higher Education. The summary report will indicate the total number of student complaints involving faculty English fluency and the resolution of each complaint.

Fees

Tuition and fees are posted on the TCL website, flyers, bulletin boards throughout the campuses and in TCL publications available in the Student Records Office. The Cashier’s Office receives the payment of fees. Fees are subject to change after posting.

Fire Drills

The College periodically conducts fire drills without advance notice. Fire alarm boxes are strategically located throughout campus. A fire alarm is a continuous long buzzer sound. When students hear the fire alarm, they should:

1. Calmly leave the building single file by the nearest exit.
2. Move to the right in the hallways.
3. Walk. Do not run or shove when exiting.
4. Do not return to the building until directed to do so by a College official.

Food and Beverages in TCL Classrooms and Buildings

Eating and drinking are not permitted in MacLean Auditorium, the Learning Resources Center (LRC), classrooms, labs, lecture areas, or shops except as approved by the Vice President for Administrative Services.

Grade Review

Assignment of grades is the responsibility of the instructor and presumes fairness and best professional judgment. Reviewing a grade implies the instructor will share with the student the grades earned by the student and the instructor’s method of calculating the student’s final grade. If an error has occurred in the calculation of the grade, the instructor will submit a grade change form to the appropriate office for processing, and will provide a copy to the student. A grade review should be resolved by conference between the student and the instructor who assigned the grade. If the instructor is not available, the student should contact the Division Dean for the area in which the course was taught. The student should call or email the instructor or dean prior to meeting so necessary information will be available. No grade changes may be made after one calendar year. (For information concerning student appeal and grievance process, see TCL Student Code)

Health Services and First Aid

See Safety and Security/Sexual Assault Policy

Honors Lists

Technical College of the Lowcountry honors those students who have achieved high academic standards by naming them to the following honors lists:

Identification Cards (IDs) and Passwords

Students must acquire a student identification card and vehicle parking pass (available in Coleman Hall, Building 2 on the Beaufort Campus and the LRC at New River Campus). In addition, students must register through Self Service to create an account for access to online registration, grades, transcripts and other important information. Self Service can be accessed online through www.tcl.edu.

Independent Study

See the Academic Regulations  section of this catalog.

Library/Learning Resources Center

The Learning Resources Center (LRC) at TCL includes the Library, Online Course Support, and the Tutoring Center.  Located in Building 12, MacLean Hall on the Beaufort campus and in Room 128 on the New River campus, the Library provides course-related resources and materials of general interest for students, faculty, and staff, and residents of the service area. The Library houses print books, periodicals, and audiovisual titles and provides access to online databases, online periodicals, and over 200,000 e-books. Students at the New River campus, H.Mungin Center, or Whale Branch Early College High School may contact the LRC directly to request shipment of physical materials to these locations or may ask local staff members to arrange for shipment of materials. Additionally, librarians are available to assist users with reference questions on campus, online, and via email and text message.

Lost and Found

Report lost or found items to Security, located in Building 11 on the Beaufort Campus or to the Reception Desk at Hampton or New River campuses.

Parking Regulations

Student parking is available throughout the campus in the unassigned parking areas that are striped with white lines. A student is required to have a current parking decal and must obey all parking regulations. The maximum speed for vehicles on campus is ten (10) miles per hour and all posted signs must be honored. Illegally parked vehicles and other vehicle violations will be issued a ticket and/or towed at the owner’s expense. An appeal process is available by completion of an appeal form available from the cashier in the Business Office.

Pedestrian Tunnel

Beaufort City ordinances require that all pedestrians crossing Ribaut Road in the vicinity of the College use the College’s tunnel. Pedestrians crossing Ribaut Road at the College who do not use the tunnel are subject to fine. These ordinances are enforced to protect pedestrians from injury and so that the traffic flow is not impeded.

Personal Check Policy

Any student presenting a check to the College that is returned by the bank will be charged a $35 processing fee for each dishonored check. Presentation of fraudulent checks is a criminal act and will be considered a violation of the Student Code which could result in disciplinary action up to and including expulsion from the college. Students who pay with dishonored or fraudulent checks will be required to pay all fees and collection charges to the Beaufort County Solicitor’s Office. No personal checks will be accepted from students who have presented one dishonored check in the previous three years.

Pets

No pets are allowed on campus. This does not include working dogs for the visually impaired.

Physical Access to Buildings for Students with Disabilities

Services for students with disabilities are available to assist students who request such services and have a documented disability. TCL offers direct services as well as referrals to the Commission of the Blind, Vocational Rehabilitation and other community resources. To ensure the quality and availability of services, the College requests students with disabilities notify the Director of Retention and Federal Programs of any necessary accommodations at least 30 working days prior to the first day of class, if possible. For further information, contact 843 525-8219. The hearing impaired (TDD) number is 843 470-8387.

Registration and Advisement

The College informs students of the date, time, and place to make appointments for advisement and registration through the registration guide, website, classroom announcements, and the media. All students are expected to schedule an appointment with their academic advisors prior to the start of each semester to monitor program progress and plan for the subsequent semester. Students are advised and then required to use Self Service to register for their classes. Registration is on a space-available basis, so early registration is recommended.

Repeating Courses

When a TCL student repeats a course taken at the College and the course and prior enrollment are still active in the computer system, the most recent grade earned in that course will be used in the calculation of the student’s GPA. Taking a course more than two times may have implications for students who receive financial assistance.

Safety and Security/Sexual Assault Policy

The College maintains a security staff during all normal business hours, evening hours, and weekend hours when classes are in session or as activities dictate. Security may be contacted by cellular telephone at 843 525-8301 or, if no answer, at 843 986-6971. The City of Beaufort Police Department and county Sheriff Offices are also available for emergency response by dialing 911. During regular business hours, accidents, crimes or other incidents may be reported directly to the Vice President for Administrative Services at 843 525-8249. The Vice President for Administrative Services maintains communication with security, local police and other emergency personnel and will contact them as needed. However, if an incident involves personal injury, fire or other threat of injury or personal safety, it should be reported immediately to local emergency personnel. If the available telephone is a pay phone, dial 911. If it is a College telephone, dial 9, then 911. Report also to campus security, the business office or the nearest college official or instructor as soon as possible. The College reserves the right to exclude persons exhibiting disruptive or inappropriate behavior from the campus. In situations where a person who has been asked to leave by college officials or security personnel refuses to do so, the local police will be called. The College Safety and Security Plan contains additional information on security and other emergency procedures. The Plan is available online at www.tcl.edu, at the Business Office and the Learning Resources Center (library) on the Beaufort campus.

• Campus Security Report
  The Technical College of the Lowcountry’s Annual Campus Security Report required by the Crime Awareness and Security Act of 1990 is available upon request in the Business Office. Applicants can also access the report through the College’s Website.
• Security and Access to Facilities
  College facilities are normally in use during both full day and evening programs Monday through Saturday and Sundays during LRC operational hours. College security and employees are on duty evenings, weekends, and holidays. Faculty members and students with evening classes should be aware that after 10:00 p.m., exit doors are secured in all buildings. Also, most outdoor and parking lot lighting is extinguished by automatic timer at approximately 11:00 p.m.
• Campus Law Enforcement
  College security staffs do not have power of arrest except as private citizens. The security staff is directed to request local police assistance as necessary and a follow-up contact with either the Vice President for Administrative Services, the Vice President for Student Affairs or the Office of the President, in that order. The Beaufort campus also employs an on-campus City of Beaufort police officer.
• Accidents
  Accidents involving students, on campus or off campus, engaged in any college approved program or activity, should be promptly reported to the Vice President for Student Affairs and the appropriate Division Deans. If medical care is required, the student should seek care at any hospital or with a physician. In case of emergency, Emergency Medical Services (EMS) at 911 should be called immediately. Following the accident the student must submit an accident report and complete an insurance claim form. Insurance claim forms are available in the Vice President for Student Affairs Office. Any medical bills should be submitted with the claim form at the time. The administrative assistant for the Vice President for Student Affairs will submit all claim forms and bills to the insurance company. It is important for the student to complete the necessary forms as soon as possible following the accident (claims must be filed within 90 days of the accident).
• Reporting an Accident
  Accidents should be reported to the nearest instructor or person in charge. Depending on the nature of the injury, EMS personnel should be contacted. Report immediately all accidents requiring emergency assistance to 911 or the Vice President for Administrative Services at 843-525-8249. Remember to dial 9 first to reach an outside line if dialing from campus.
• Insurance Coverage
  Every precaution possible is taken to ensure the safety of students. All curriculum students are automatically provided with accident insurance coverage. Students are covered to and from classes on campus only and while engaged in any regular school program. Claims must be filed within 90 days of the accident. Accident insurance information may be obtained from the Vice President for Student Affairs at 843 525-8215. Students enrolled in Health Sciences programs must obtain personal health/medical insurance and provide evidence of such coverage to participate in clinical experiences in selected health care facilities. Contact the Health Sciences Division Dean for specific program requirements at 843 525-8267.

Scholarships

Many scholarships are available annually for qualifying TCL students through the TCL Foundation, individuals, and organizations. Scholarships are awarded based on academic achievement, significant contributions to the community, or need. A student may obtain scholarship applications from the Financial Aid Office. Students must reapply for scholarship consideration each year.

Smoking Policy

Smoking is not allowed in College buildings. Electronic smoking devices are not allowed in College buildings. Smoking is allowed in designated areas throughout campus. The smoking policy is in accordance with the Clean Air Act passed by Beaufort County in September 1986.

Solicitation/Canvassing and Fund Raising on Campus

Recognizing that the Technical College of the Lowcountry is legally responsible for promoting the efficiency of the public services performed throughout the College, the following rules as promulgated in furtherance of that legal responsibility:

1. Solicitation or distribution of information by persons, other than employees of the College who are on official College business, in areas of buildings or grounds not deemed public by the institution is prohibited.
2. Solicitation or distribution of information by College employees during working time for any purpose other than official business is prohibited. Working time is the time the employee is normally scheduled to be working.
3. Any person desiring to solicit for any purpose must submit a written request stating the purpose and method of the solicitation to the Vice President for Administrative Services. The request will either by denied or approved, based on established local guidelines for solicitation. If approved, the requesting party will be given directives in writing concerning the areas and manner in which they may conduct the solicitation. Failure to follow these directives will immediately revoke the prior approval.
4. No written announcement or distribution of information may be posted on College property without approval. The Vice President for Institutional Advancement and External Relations will deny or approve all such requests. Announcements or distribution of information without approval will be removed and destroyed.

Student Records

The Student Records office at TCL maintains the official permanent academic record for every TCL student. Students have the right to inspect and review their education records within 45 days after the school receives a request for access. The Student Records office must have the student’s written permission to release or discuss the student’s record with anyone other than the student except to the extent that the Family Educational Rights and Privacy Act authorizes disclosure without consent. Students must complete a “Student Consent Form to Release Information”, available from the Student Records office, to identify any individual to whom the student authorizes disclosure of information.

Under FERPA, Directory Information may be released in accordance with the provisions of FERPA without written consent of a student unless a student has filed a “Request for Non-Disclosure of Directory Information” form with the Student Records department. Requests may be submitted at any time during the academic year and will remain in effect until such time that the student submits a written request to Student Records to revoke their request for non-disclosure.

Review the full FERPA Annual Notification.

Student Government

Student Government Association is open to all students. Students interested in participating in Student Government should contact the Dean of Students office in Coleman Hall, Building 2.
Elections are President, Vice President and Treasurer are held during the month of October. The College Student Government Association’s constitution, as approved by the area commission, establishes the governance structure for students at a college. Amendments to the constitution require approval as stipulated in each Student Government Association constitution.

Student Responsibilities

Students are responsible for actively engaging in the learning process. It is critical that students read and understand the procedures and information provided in this document (catalog and student handbook), the semester course schedules, on the College’s website and other notices sent to students. Orientations assist students with this information, but it is the responsibility of the student to ask for additional information as needed. For information about student behavior responsibilities, please see the “Proscribed Conduct” section of the Student Code.

Student Services

The Student Affairs division at TCL offers a number of services and activities to supplement the College’s academic programs. The Vice President for Student Affairs administers the activities of the division and coordinates the following services for students.

Admissions
Campus Life
Career & Transfer Services
Commencement Exercises
Disability Services
Discipline/Judicial Affairs
Dual Enrollment/ECCO
Federal TRIO Programs
Financial Aid
SC Gear-Up

Student Orientation
Registration
Retention
Student Services (New River)
Student Awards Ceremony
Student Records
Testing Center
Veterans Affairs

Student Suggestion Boxes

Student Suggestion Boxes are located in the office of the Cashier in Anderson Hall, Building 3, in Student Records in Coleman Hall, Building 2, and in the Learning Resources Center (LRC) in MacLean Hall, Building 12 on the Beaufort campus and in the Student Lounge on the New River campus. Students are encouraged to leave ideas and suggestions for the College which would make their time here most invigorating.

Suspension/Expulsion for Disciplinary Reasons

TCL operates under the Student Code of Conduct adopted by the State Board for Technical and Comprehensive Education (see Part II: Student Code). If it is recommended that a student be suspended or expelled for violation of the code and the recommendation is upheld by the College administration, the student is dismissed from the College.

Telephone (Student Emergency)

If a student needs to be located on campus for emergency reasons, the Registrar will take the name and phone number of the person calling and relay the information to the student. The Registrar provides this service only in emergency situations and may be reached at 843 525-8210.

Transcripts

Students who wish to have official copies of their TCL transcripts must submit an order online or by a written request. Fees apply. Please allow three working days to process the transcript request. More time may be required during peak business periods. Students may print unofficial transcripts using Self Service. Transcripts will not be issued to students who owe funds to the College.

Transfer of Credit

See the Academic Regulations  section of this catalog.

Transportation

Students attending TCL must make their own arrangements for transportation to and from the College.

Free Palmetto Breeze bus passes are available to TCL students based on financial need. Existing routes include stops in Beaufort, Bluffton, Hilton Head, Hampton, Allendale, Varnville and Yemassee. Passes are distributed on a first-come, first-serve basis. For details contact theTesting Center Director at 843 525-8229. At New River contact Student Services Coordinator at 843 470-6019.

Tutoring Services

The tutoring program is free and offers one-on-one and small group tutoring assistance for students, both on campus and online, in multiple subject areas. The Tutoring Center is equipped with computers, multimedia technology, textbooks, and academic resources and provides tutoring for general education classes and other college curricula. Qualified professional and peer tutors are available Monday-Thursday, with hours for each semester posted on the Tutoring Center website. The Tutoring Center has an open-door policy and offers academic guidance and support to all who need it.

Veterans Affairs

TCL is approved for training veterans and dependents, children, and widows of deceased veterans or those totally disabled as a result of service-related conditions, as well as members of the Selected Reserve. For more information, see the Student Records/Assessment/Registration and/or Financial Aid sections of the catalog. The Veterans Affairs Office is located in Building 2.

Web Resources for Students

See LRC and the Technical College of the Lowcountry’s website at www.tcl.edu

Self Service

Students may use Self Service to register for classes, change their addresses, pay their bills, view their financial aid status, view their grades and transcripts, and a variety of other functions. Faculty may use Self Service to view their schedules, rosters, and to enter final grades, among other things. To access Self Service, point your Internet browser to https://selfservice.tcl.edu. Self Service is available from any computer with an Internet connection, on or off campus. Initial logon and other instructions are available on the main Self Service page. For additional assistance accessing and using Self Service, contact the Help Desk at 843-525-8344.

Withdrawal and Schedule Change (Swap & Drop), Student/Instructor Initiated

Schedule Change (Section Swap)

Students may make the following changes to their schedules during the schedule change period of each semester session:

• Swap - students may change sections of the same course (e.g., change from ENG 101  - 21 to ENG 101  - 82). Students are responsible for making up all course work missed as a result of changing sections. To change sections of a course, students must contact their program Division Dean.
• Drop - students may drop a course which will result in the course being removed from the student’s schedule and transcript. Students who drop during the refund period will receive a tuition refund of either 100% or 50% based on the date the course is dropped. However, students are still responsible for payment of all course fees. To drop a course, students must e-mail their instructor from their TCL student e-mail account (@my.tcl.edu) requesting to be dropped from the course. Students should contact Financial Aid before dropping a course to determine any impact on their aid.
  
  Actual Section Swap dates for each semester are available on the website in the Academic Calendar 2019 - 2020 .

Section Swap Period

Actual Section Swap dates for each semester are available on the website in the Academic Calendar 2019 - 2020 .

Withdrawal from a Course - Student Initiated

The College’s statement of policy indicates that students must attend ninety percent of total class hours or they will be in violation of the attendance policy.

Students not physically attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Students taking an online/internet class must sign in and complete and assignment designated by the instructor within the first ten calendar days from the start of the semester to indicate attendance in the class. Students not attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Reinstatement requires the signature of the division dean.

In the event it becomes necessary for a student to withdraw from the course OR if a student stops attending class, it is the student’s responsibility to contact the instructor via e-mail requesting to be withdrawn from the class. Withdrawing from class may have consequences associated with financial aid and time to completion. Students are strongly encouraged to consult with Financial Aid prior to withdrawing from any class, particularly if the student is currently on a warning or probation status.

When a student exceeds the allowed absences, the student is in violation of the attendance policy. The instructor MUST withdraw the student with a grade of “W”, “WP”, or “WF” depending on the date the student exceeded the allowed absences and the student’s progress up to the last date of attendance

or

Under extenuating circumstances and at the discretion of the faculty member teaching the class, allow the student to continue in the class and make-up the work. This exception must be documented at the time the allowed absences are exceeded.

Absences are counted from the first day of class. There are no “excused” absences. All absences are counted, regardless of the reason for the absence.

A student must take the final exam or be excused from the final exam in order to earn a non-withdrawal grade.

A copy of TCL’s STATEMENT OF POLICY NUMBER: 3-1-307 CLASS ATTENDANCE (WITHDRAWAL) is on file in the Division Office and in the Learning Resources Center.

Withdrawal from a Course - Instructor Initiated

The College’s statement of policy indicates that students must attend ninety percent of total class hours or they will be in violation of the attendance policy.

Students not physically attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Students taking an online/internet class must sign in and complete and assignment designated by the instructor within the first ten calendar days from the start of the semester to indicate attendance in the class. Students not attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Reinstatement requires the signature of the division dean.

In the event it becomes necessary for a student to withdraw from the course OR if a student stops attending class, it is the student’s responsibility to contact the instructor via e-mail requesting to be withdrawn from the class. Withdrawing from class may have consequences associated with financial aid and time to completion. Students are strongly encouraged to consult with Financial Aid prior to withdrawing from any class, particularly if the student is currently on a warning or probation status.

When a student exceeds the allowed absences, the student is in violation of the attendance policy. The instructor MUST withdraw the student with a grade of “W”, “WP”, or “WF” depending on the date the student exceeded the allowed absences and the student’s progress up to the last date of attendance

or

Under extenuating circumstances and at the discretion of the faculty member teaching the class, allow the student to continue in the class and make-up the work. This exception must be documented at the time the allowed absences are exceeded.

Absences are counted from the first day of class. There are no “excused” absences. All absences are counted, regardless of the reason for the absence.

A student must take the final exam or be excused from the final exam in order to earn a non-withdrawal grade.

A copy of TCL’s STATEMENT OF POLICY NUMBER: 3-1-307 CLASS ATTENDANCE (WITHDRAWAL) is on file in the Division Office and in the Learning Resources Center.

Institutional Complaint Procedure

Purpose

Directives from the United States Department of Education and accreditation principles require institutions of higher education to establish procedures for resolving institutional complaints. Compliance requires the maintenance of a record of complaints received by the institution, related to all written complaints, a log recording a summary of the complaint, the person or office charged to resolve the complaint, and the resolution or actions taken in response to the complaint.

This procedure specifically addresses any miscellaneous complaints against the institution that do not fall into the categories covered by the Student Code and Grievance process. The institutional catalog provides for the Student Code and Grievance complaint process for the following specified situations which are not covered by this procedure:

1. Complaints regarding discrimination
2. Complaints regarding sexual harassment
3. Complaints regarding academic matters
4. Personnel Matters

Procedure

A formal institutional complaint is one that is submitted in writing, signed and sent to the attention of a TCL executive officer (President or Vice President). The College will neither entertain complaints that are not in writing or which are anonymous; nor will it consider complaints that are sent electronically or through facsimile transmission.

Once the formal written complaint is submitted, the College will acknowledge it within 15 instructional weekdays of its receipt. Within 30 instructional weekdays after acknowledging receipt of the complaint, College staff will review the complaint and its documentation and determine if it falls within the scope of College policies, if there is adequate documentation, whether the complaint identifies issues that may jeopardize the quality of educational programs or the general welfare and integrity of the College, or whether the complaint raises significant questions about the College’s compliance with College standards. The College will inform the complainant, in writing, regarding the disposition of the complaint to include one of the following:

1. Once an individual (complainant) has lodged a complaint to a TCL employee, it is up to that employee to do his or her best to address the problem at that level. The resolution could including discussing the problem with his or her immediate supervisor(s), or higher, but it always includes a discussion with the individual (complainant) The complainant then has the option to accept the resolution or if he or she believes the resolution is insufficient or unacceptable, he or she must register a written complaint on TCL’s official Institutional Complaint Form (See Attachment A) within three (3) instructional days after discussing the complaint with the employee.
2. After the complainant has lodged a formal written complaint, the form is forwarded to the Vice President for Student Affairs for disposition and tracking. The Vice President for Student Affairs, or designee, will determine if the written complaint should be classified as one of the three areas noted above and route the issue accordingly. Once the formal written complaint is submitted, the College will acknowledge it, in writing, in two (2) instructional days after acknowledging receipts of the complaint, the appropriate College personnel will review the complaint and its documentation and determine: If the complainant falls within the scope of College policies;
   1. If the complainant has provided adequate documentation;
   2. If the complaint identifies issues that may jeopardize the quality of educational programs or the general welfare and integrity of the College
   3. If the complaint raises significant questions about the College’s compliance with College standards.
3. Institutional Complaint. If the issue is classified as an Institutional Complaint against a specific department, the Vice President for Student Services or designee, will forward the Institutional Complaint Form to the appropriate department head. Within seven (7) working days, the department head will review the form, determine if any additional action is required and respond in writing to the Vice President for Student Affairs. If additional time is needed, a request may be made for a reasonable extension as determined by the Vice President of Student Affairs. The Vice President for Student Affairs, or designee, will review the written response for the department head, confer with the Vice President for Academic Affairs if the issue is related to faculty members or academic staff members and make a decision

The Vice President for Student Affairs will communicate the decision to the complainant in writing, within seven (7) working days after the decision. Once an Institutional Complaint has been reviewed by the Vice President for Student Affairs and a decision has been made, that decision is final and the issue may not be appealed.

4. Student Grievance. If the issue is classified as a Student Grievance, the due process procedures listed in the TCL Student Handbook, Student Grievance Procedure, Sections I-IV will be followed. These procedures provide specific direction for student grievances and the appeal process used if desired. The student grievance appeal process may escalate to the President, whose decision is final.
5. Student Misconduct. If the Dean of Students determines that a complaint should be classified as Student Misconduct, the due process procedures listed in the Student Handbook, Student Misconduct will be followed. These procedures provide specific direction addressing student misconduct issues and the appeal process if desired. A student misconduct appeal process may escalate to the President whose decision is final.
6. Academic Misconduct. If the issue is determined to be an Academic Misconduct issue, the Vice President for Academic Affairs, or designee, will resolve the issue using the due process procedures outlined in the Academic Affairs policy and procedure for Academic Misconduct.
7. Tracking and Notification. For all written complaints, the office of the Vice President for Student Services tracks, maintains a log of complaints, and manages the process, including notification to the complainant.

The College will maintain a log of complaints and periodically review the types of complaints filed. Steps will be taken to address any patterns(s) that may be observed in the review.

These procedures will be published in the Consumer Information section of the college web site, the Student Handbook. The form for an institutional complaint will be available in each vice president’s office. Once completed and signed by the complainant, the form must be forwarded to the Vice President for Student Services to be processed within three (3) working days.

Part II: Student Code For the South Carolina Technical College System SBTCE 3-2-106.1

1. Purpose
   The Student Code for South Carolina Technical College System sets forth the rights and responsibilities of the individual student, identifies behaviors that are not consistent with the values of college communities, and describes the procedures that will be followed to adjudicate cases of alleged misconduct, except cases of alleged acts of sexual violence and sexual harassment. Cases of alleged acts of sexual violence and sexual harassment will be adjudicated through SBTCE procedure 3-2-106.2 or SBTCE procedure 8-5-101.1. This Code applies to behavior on college property, at college-sponsored activities and events, and to off-campus behavior that adversely affects the college and/or the college community.
   
   The Code applies to all students from the time of applying for admission through the awarding of a degree, diploma, or certificate.

2. Principles

   Technical/community college students are members of both the community at large and the academic community. As members of the academic community, students are subject to the obligations that accrue to them by virtue of this membership.

   As members of a larger community, students are entitled to all rights and protections accorded them by the laws of that community, the enforcement of which is the responsibility of duly constituted authorities. If a student’s alleged behavior simultaneously violates college regulations and the law, the college may take disciplinary action independent of that taken by legal authorities.

   When it has been determined that a student violated a federal, state, or local law, college disciplinary action may be initiated only when the presence of the student on campus will disrupt the educational process of the college.

   When a student’s alleged violation of the law, whether occurring on campus or off campus, may adversely affect the college’s pursuit of its educational objectives or activities, the college may enforce its own regulations through this Student Code.

3. Internal Solutions of Problems

   The college will first seek to solve problems through internal review procedures. When necessary, off-campus law enforcement and judicial authorities may be involved.

   In situations where South Carolina Technical/Community Colleges have shared programs, the Chief Student Services Officer where the alleged violation of the Student Code for the South Carolina Technical College System occurred will hand le the charges. A change of venue to the other college may be granted, based on the nature of the offense, provided it is agreed to by the Chief Student Services Officers of both colleges. Any sanctions imposed will apply across both colleges.

   In situations where a student is dually enrolled in two or more South Carolina Technical/Community Colleges and is charged with a violation of the Student Code for the South Carolina Technical College System, the Chief Student Services Officer of the college where the alleged infraction occurred will handle the charges and the sanctions may apply at each college in which the student is enrolled.

4. Definitions
   When used in this document, unless the content requires other meaning,

   1. “College” means any college in the South Carolina Technical College System.

   2. “President” means the chief executive officer of the college.

   3. “Administrative Officer” means anyone designated at the college as being on the administrative staff such as President, Vice President, Dean of Students or Student Services, Chief Academic Officer, Dean of Instruction, or Business Manager.

   4. “Chief Student Services Officer” means the Administrative Officer at the College who has overall management responsibility for student services, or his/her designee.

   5. “Chief Academic Officer” means the Administrative Officer at the College who has overall management responsibility for academic programs and services, or his/her designee.

   6. “Student” means a person taking any course(s), credit or non-credit, offered by the college.

   7. “Instructor” means any person employed by the college to conduct classes.

   8. “Staff’ means any person employed by the college for reasons other than conducting classes.

   9. “SGA” means the Student Government Association of the college or other group of students convened for the purpose of representing student interests to the college’s administration  or in the college’s  governance  system.

   10. “Campus” means any place where the college conducts or sponsors educational, public service, or research activities.

   11. “Violation of Law” means a violation of a law of the United States or any law or ordinance of a state or political subdivision which has jurisdiction over the place in which the violation occurs.

   12. “Instructional Weekday” means any day except Saturday, Sunday, or any other day on which the college is closed.

       
        

Student Code

1. Student Rights

   1. Freedom from Discrimination - There shall be no discrimination in any respect by the college against a student, or applicant for admission as a student, based on race, color, age, religion, national origin, sex or disability.

   2. Freedom of Speech and Assembly - Students shall have the right to freedom of speech and assembly without prior restraints or censorship subject to clearly stated, reasonable, and nondiscriminatory rules and regulations regarding time, place, and manner developed and approved by the college. In the classroom and in other instructional settings, discussion and expression of all views relevant  to the subject matter -are recognized as necessary to the educational process, but students have no right to interfere with the freedom of instructors to teach or the rights of other students to learn.

   3. Freedom of the Press - In official student publications, students are entitled to the constitutional right of freedom of the press, including constitutional limitations on prior restraint and censorship. To ensure this protection, the college shall have an editorial board with membership representing SGA, faculty, and administration. Each college has the responsibility of defining the selection process for its editorial board. The primary responsibility of the board shall be to establish and safeguard editorial policies.

   4. Freedom from Unreasonable Searches and Seizures - Students are entitled to the constitutional right to be secure in their persons, dwellings, papers, and effects against unreasonable searches and seizures. College security officers or administrative officers may conduct searches and seizures only as authorized by law.

   5. Right to Participate in College Governance - Students should have the opportunity to participate on college committees that formulate policies directly affecting students, such as in the areas of student activities and student conduct. This participation may be coordinated through a Student Government Association whose constitution or bylaws have been approved by the college’s area commission.

   6. Right to Know Academic and Grading Standards - Instructors will develop, distribute, explain, and follow the standards that will be used in evaluating student assignments and determining student grades. Grades are awarded for student academic performance. No grade will be reduced as a disciplinary action for student action or behavior unrelated to academic conduct.

   7. Right to Privacy - Information about individual student views, beliefs, and political associations acquired by instructors, counselors, or administrators in the course of their work is confidential. It can be disclosed to others only with prior written consent of the student involved or under legal compulsion.

   8. Right to Confidentiality of Student Records - All official student records are private and confidential and shall be preserved by the college. Separate record files may be maintained for the following categories: (I) academic, (2) medical, psychiatric and counseling, (3) placement, (4) financial aid, (5) disciplinary, (6) financial, and (7) veteran’s affairs. In addition, disciplinary records are maintained by the Chief Student Services Officer. Student education records will be maintained and administered in accordance with the Family Educational Rights and Privacy Act of 1974, the guidelines for the implementation of this act, and other applicable federal and state statutes and regulations.

   9. Right to Due Process - At a minimum, any student charged with misconduct under this code is guaranteed  the following:  1) the right to receive adequate notice of the charge(s); 2) the right to see and/or hear information and evidence relating to the charge(s), and 3) the right to present information and evidence relating to the charge(s). Additional due process requirements will be identified in other sections of this Code.

      
       
2. Student Responsibilities
   1. Students are expected to conduct themselves in a manner that is civil, that is respectful of the rights of others, and that is compatible with the college’s educational mission.
   2. Students are expected to comply with all of the college’s duly established rules and regulations regarding student behavior while on campus, while participating in off­ campus college sponsored activities, and while participating in off-campus clinical, field, internship, or in-service experiences.
   3. Students are expected to comply with all course requirements as specified by instructors in course syllabi and to meet the standards of acceptable classroom behavior set by instructors.  Instructors will announce these standards during the first week of classes. If a student’s behavior disrupts class or jeopardizes the health, safety, or well-being of the student or others, the instructor will speak with the student regarding the disruption. If the unacceptable conduct or disruption continues, the instructor may dismiss the student for the remainder of the class period.
      
      Further disruption(s) by the student may result in a second dismissal and a written referral to the Chief Student Services Officer. This written referral may result in the initiation of disciplinary action against the student.
      
       
3. Student Conduct Regulations
   The following list identifies violations for which students may be subject to disciplinary action. The list is not all inclusive, but it reflects the categories of inappropriate behavior and provides examples of prohibited behaviors.
   1. Academic Misconduct
      All forms of academic misconduct including, but not limited to, cheating on tests, plagiarism, collusion, and falsification of information may call for disciplinary action.
       
      1. Cheating on tests is defined to include the following:
         1. Copying from another student’s test or answer sheet.
         2. Using materials or equipment during a test not authorized by the person giving the test.
         3. Collaborating with any other person during a test without permission.
         4. Knowingly obtaining) using, buying, selling, transporting, or soliciting in whole or in part the contents of a test prior to its administration.
         5. Bribing or coercing any other person to obtain tests or information about tests.
         6. Substituting for another student, or permitting any other person to substitute for oneself.
         7. Cooperating or aiding in any of the above.
             
      2. “Plagiarism” is defined as the appropriation  of any other person’s  work  and the unacknowledged incorporation of that work in one’s own work.
      3. “Collusion” is defined as knowingly assisting another person in an act of academic dishonesty.
      4. “Fabrication” is defined as falsifying or inventing information in such academic exercises as reports, laboratory results, and citations to the sources of information.
          
   2. Abuse of Privilege of Freedom of Speech or Assembly
      No student acting alone or with others, shall obstruct or disrupt any  teaching, administrative disciplinary, public service, research, or other activity authorized or conducted on the campus of the college or any other location where such activity is conducted or sponsored by the college. This disruption does not necessarily have to involve violence or force for the student to face disciplinary actions. In addition to administrative action, any person in violation of any federal, state, or local law will be turned over to the appropriate authorities.
       
   3. Falsification of Information and other Acts Intended to Deceive
      Falsification of information and other acts intended to deceive include, but are not limited to the following:
      1. Forging, altering, or misusing college documents, records, or identification cards.
      2. Falsifying information on college records.
      3. Providing false information for the purpose of obtaining a service.
          
   4. Actions which Endanger Students and the College Community
      Actions which endanger students and the college community include, but are not limited to the following:
       
      1. Possessing or using on campus a firearm or other dangerous or potentially dangerous weapon unless such possession or use has been authorized by the college.
      2. Possessing or using any incendiary device or explosive unless such possession or use has been authorized by the college.
      3. Setting fires or misusing or damaging fire safety equipment.
      4. Using, or threatening to use, physical force to restrict the freedom of action or movement of others or to harm others.
      5. Endangering the health, safety, or wellbeing of others through the use of physical, written, or verbal abuse, threats, intimidation, harassment, and coercion.
      6. Sexual violence, which refers to physical sexual acts perpetuated against a person’s will or when a person is incapable of giving consent. Cases of alleged acts of sexual violence will be adjudicated through SBTCE procedure 3-2- 106.2.
      7. Retaliating, or threatening to retaliate, against any person for filing a complaint, providing information relating to a complaint, or participating as a witness in any hearing or administrative process.
          
   5. Infringement of Rights of Others
      
      Infringement of rights of others is defined to include, but is not limited to the following:
      1. Stealing, destroying, damaging, or misusing college property or the property of others on campus or off campus during any college activity.
      2. Sexually harassing another person. In addition to sexual violence, sexual harassment can include unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal ,  or physical  conduct of a sexual nature, when submission to such conduct is made a term or condition of a student’s education, a basis for academic conditions affecting the student, or the conduct is sufficiently serious to interfere  with  the student’s academic performance or otherwise deny or limit the student’s ability to participate in any aspect of the college’s program, thereby creating an intimidating or hostile learning environment. Cases of alleged acts of sexual harassment will be adjudicated through SBTCE procedure 3-2-106.2 or SBTCE procedure 8-5-101.1.
      3. Stalking, which is defined as engaging in a course of conduct, through physical, electronic, or other means, that would  place a reasonable person in fear for his/her safety, or that has, in fact, placed an individual in such fear. Where the stalking is based on sex, race, national origin, color, age, religion or disability, it may constitute harassment under other provisions of this Code.
      4. Bulling or harassing conduct, including verbal acts and name calling; graphic  and written statements, which may include the use of cell phones, the internet, or other electronic devices;  and  other  conduct  that  may  be  physically  harmful,  threatening, or humiliating. Bullying or harassment based on race, national origin, color, age, sex, religion, or disability will be a violation of the Code when it is a basis for academic decisions affecting the student or the conduct is sufficiently serious to interfere with the student’s academic performance or otherwise deny or limit the student’s ability to participate in any aspect of the college’s program, thereby creating an intimidating or hostile learning environment.
      5. Engaging in any activity that disrupts the educational process of the college, interferes with the rights of others, or adversely interferes with other normal functions and services.
          
   6. Other Acts which Call for Discipline
      Other acts which call for discipline include, but are not limited to the following:
      1. Possessing, using, or distributing any narcotics or other unlawful drugs as defined by the laws of the United States or the State of South Carolina.
      2. Possessing, using, or distributing on campus any beverage containing alcohol.
      3. Violating institutional policies while on campus or off campus when participating in a college sponsored event or activity.
      4. Violating any South Carolina and/or federal laws while on campus or off- campus when participating in a college sponsored event or activity.
          
4. Student Disciplinary Procedures
   The procedures and sanctions that follow are designed to channel faculty, staff or student complaints against students, except for those complaints alleging acts of sexual violence or sexual harassment which are processed under SBTCE procedure 3-2-106.2 or SBTCE procedure 8-5-101.1. Because due process is essential in dealing with infractions of college regulations, any disciplinary actions taken and sanctions imposed on a student or student organization will follow the provisions of this code.
   1. Interim Suspension
      In certain situations, the President, or President’s designee, may temporarily suspend a student before the initiation of disciplinary procedures. Interim suspension may only be imposed when there is reason to believe that the continued presence of the accused student at the college poses a substantial and immediate threat to the student or to others or poses a serious threat of disruption of, or interference with, the normal operations of the college.
      
      The interim suspension process follows:
      1. The President, or President’s designee, shall notify the Chief Student Services Officer in writing about the nature of the alleged infraction, a brief description of the incident(s) and the student’s name before 5:00 pm of the first class day following the decision to impose the interim suspension.
      2. The Chief Student Services Officer, or designee, will inform the student, in writing, about the decision to impose an interim suspension. This notice must either be hand delivered to the student, sent by e-mail, or sent by certified mail to the student’s address of record within two (2) instructional weekdays of receiving the information from the President, or designee.  If sent by e-mail, a letter sent by certified mail to the student’s last known address must still be mailed within two (2) instructional weekdays of receiving the information from the President, or designee.
         
         This letter must include the following information:
         1. the reason(s) for the interim suspension;
         2. notice that the interim suspension does not replace the regular hearing process;
         3. information about requesting a hearing before the Hearing Committee; and
         4. notice  that  the  student  is denied  access  to the  campus  during the  period  of suspension without prior approval of the Chief Student Services Officer.
             
   2. Academic Misconduct
      1. An instructor who has reason to believe that a student enrolled in his/her class has committed an act of academic misconduct must discuss the matter with the student. The instructor must advise the student of the alleged act of academic misconduct and the information upon which it is based. The student must be given an opportunity to refute the allegation. If the student chooses not to participate in the discussion, the instructor will make a decision based upon the available information.
      2. If the instructor, after meeting with the student, determines that the student has engaged in academic misconduct as alleged, the instructor will inform the student about the decision and the academic sanction that will be imposed. The instructor may impose one of the following academic sanctions:
         1. Completion of an educational activity relating to the nature of the offense.
         2. Assign a lower grade or score to the paper, project, assignment or examination involved in the act of misconduct.
         3. Require the student to repeat or resubmit the paper, project, assignment, or examination involved in the act of misconduct.
         4. Assign a failing grade for the course.
         5. Require the student to withdraw from the course.
      3. If the student is found responsible for the academic misconduct, within five (5) instructional weekdays of the meeting with the student, the instructor will submit a written report about the incident and the sanction imposed to the Chief Academic Officer.
      4. The Chief Academic Officer, or designee, will send a letter to the student summarizing the incident, the finding, the terms of the imposed sanction, and informing the student that he/she may appeal the decision and/or the sanction by submitting a written request to the Chief Academic Officer within seven (7) instructional weekdays of the date of the Chief Academic Officer’s letter.
      5. If the student requests an appeal, the Chief Academic Officer, or designee, will send a certified letter to the student’ address of record. This letter must contain the following  information:
         1. a restatement of the charge(s);
         2. the time, place, and location of the appeal;
         3. a list of witnesses that may be called; and
         4. a list of the student’s basic procedural rights. These rights follow:
            1. The right to consult with counsel. The role of the person acting as counsel is solely to advise the student. Counsel may not participate in any of the questioning or make any statements on behalf of the student. The student will be responsible for paying any fees charged by his/her counsel.
            2. The right to present witnesses on one’s behalf.
            3. The right to present evidence and notice that the Chief Academic Officer, or designee, may determine what evidence is admissible.
            4. The right to know the identity of the person(s) bringing the charge(s).
            5. The right to hear witnesses on behalf of the person bringing the charges.
            6. The right to testify or to refuse to testify without such refusal being detrimental to the student.
            7. The right to appeal the decision of the Chief Academic Officer to the President.
         5. A statement informing the student that the sanction imposed by the instructor will be held in abeyance pending the outcome of the appeal.
      6. On the basis of the information presented at the appeal, the Chief Academic Officer, or designee, will render one of the following decisions:
         1. Accept the decision and the sanction imposed by the instructor.
         2. Accept the instructor’s decision but impose a less severe sanction.
         3. Overturn the instructor’s decision.
            
            Within two (2) instructional weekdays of the meeting with the student, the Chief Academic Officer, or designee, will send the student a letter informing the student of the decision. The letter must also inform the student that the decision may be appealed to the College’s President and that any appeal request must be written and must detail the reason(s) for the appeal.  The student seeking the appeal must provide reasons for the appeal which sets forth a statement that specifies the issues that further review is sought and any evidence which supports the issue(s) on appeal. The written appeal must be sent to the President within five (5) instructional weekdays of the receipt of the Chief Academic Officer’s decision.
            
            After receiving the student’s request, the President will review all written materials, non­ written materials, and evidence relating to this incident and render one of the following decisions:
                 a. Accept the decision and the sanction imposed
                 b. Accept the decision, but impose a less severe sanction
                 c. Overturn the decision
                 d. Remand the case to the Student Hearing Committee to be re-heard.
            
            The President’s decision is final and cannot be appealed further.
   3. Student Misconduct
      Any member of the college community may file charges alleging a violation of the Code. A charge, that includes a description of the alleged violation, must be submitted in writing to the Chief Student Services Officer as soon as possible after the incident occurs, but no later than ten (10) instructional weekdays after the incident, unless the person filing the charge demonstrates that exceptional circumstances prevented filing the charge within this time period. The Chief Student Services Officer, or designee, will determine whether the circumstances merit an extension of the deadline.
       
      1. Preliminary Hearing
         Within five (5) instructional weekdays after the charge has been filed, the Chief Student Services Officer, or designee, shall complete a preliminary investigation of the charge and schedule a meeting with the student. After discussing the alleged infraction with the student and reviewing available information, the Chief Student Services Officer, or designee will decide whether the information presented during the meeting indicates that the violation occurred as alleged. When the student cannot be reached to schedule an appointment, or when the student fails to attend the meeting, the Chief Student Services Officer, or designee, will base the decision upon the available information.
         
         If the available information indicates that the violation occurred as alleged, then one of the following sanctions will be imposed:
         1. Reprimand - A written warning documenting that the student violated a student conduct regulation and indicating that subsequent violations could result in more serious disciplinary sanctions.
         2. Restitution - Compensation  for loss or damage  to college property  or the property of others while on the campus or at a college event or activity including but not limited to field trips, internships, and clinicals.
         3. Special Conditions - Completion of a variety of educational activities, relating to the nature of the offense may be imposed. Examples include, but are not limited to, the following: a formal apology, an essay or paper on a designated topic, or participation in a special project or activity.
         4. Disciplinary Probation - A written reprimand documenting that the student violated a student conduct regulation. Probation is for a specified period of time and it serves as a warning that subsequent violations could most likely result in more serious disciplinary sanctions.
         5. Loss of Privileges - Suspension or termination of particular student privileges.
         6. Suspension from the college - Separation from the college for a specified period of time. Suspended students will not receive academic credit for the semester in which the suspension was imposed. During the suspension period, the student may not return to the campus unless prior permission by the Chief Student Services Officer, or designee, has been granted.
         7. Expulsion from the college - Expulsion from the college–Permanent separation from the college.  An expelled student may not return to the campus unless prior permission by the Chief Student Services Officer, or designee, has been granted. An expelled student will not receive academic credit for the semester in which the expulsion was imposed.
         8. Any combination of the above.
            
            Within five (5) instructional weekdays of the preliminary investigation, the Chief Student Services Officer, or designee, will send a certified letter to the student. This letter will confirm the date of the preliminary investigation, identify the specific regulation(s) that the student allegedly violated, identify the decision, summarize the rationale, and, if the student violated the regulation(s), state the sanction that was imposed. This letter must also state that if the student disagrees with the decision or the sanction, the student may request a hearing before the Hearing Committee, that the student must submit this request no later than two (2) instructional weekdays after receiving the decision  letter  unless  a request is made and approved by the Chief Student Services Officer, or designee, for an extension, and that any decision made and sanction imposed after the preliminary investigation may be held in abeyance should the student decide to go before the Hearing Committee
             
      2. Hearing Committee
         1. The Hearing Committee shall be composed of the following:
            1. Three  faculty  members  appointed  by  the  Chief  Academic  Officer  and approved by the President.
            2. Three student members appointed by the appropriate student governing body and approved by the President.
            3. One member of the Student Services staff appointed by the Chief Student Services Officer and approved by the President.
            4. The Chief Student Services Officer, or designee, who serves as an ex officio non-voting member of the Committee and who presents the case.
         2. The Hearing Committee shall perform the following functions:
            1. Hear cases of alleged violations of the Code of Student Conduct.
            2. Insure that the student’s procedural rights are met.
            3. Make decisions based only on evidence and  information presented  at the hearing.
            4. Provide the student with a statement of the committee’s decision including findings of fact and, if applicable, impose one  or more of the following sanctions:
               1. Academic Misconduct (cases sent to the Hearing Committee by the President)
                  1. Assign a lower grade or score to the paper, project, assignment or examination involved in the act of misconduct.
                  2. Require   the student   to  repeat or  resubmit   the  paper,  project, assignment, or examination involved in the act of misconduct.
                  3. Assign a failing grade for the course.
                  4. Require the student to withdraw from the course.
               2. Student Misconduct
                  1. Reprimand - A written warning documenting that the student violated a student conduct regulation and indicating that subsequent violations could result in more serious disciplinary sanctions.
                  2. Special Conditions - Completion of a variety of educational activities, relating to the nature of the offense may be imposed. Examples include, but are not limited to, the following: a formal apology, an essay or paper on a designated topic, or participation in a special project or activity.
                  3. Restitution - Compensation for loss or damage to college property or the property of others while on the campus, or at a college event or activity including but not limited to field trips, internships, and clinicals.
                  4. Disciplinary Probation - A   written   reprimand   documenting   that   the student violated a student conduct regulation.    Probation is for a specified period of time and it serves as a warning that subsequent violations could most likely result in more serious disciplinary sanctions.
                  5. Loss of Privileges - Suspension or termination of particular student privileges.
                  6. Suspension from the college - Separation  from  the  college  for  a specified period  of  time.     Suspended students will not receive academic credit for the semester in which the suspension was imposed. During the suspension period, the student may not return to the campus unless prior permission by the Chief Student Services Officer, or designee, has been granted.
                  7. Expulsion from the college - Permanent separation from the college. An  expelled  student  may  not  return  to  the  campus  unless  prior permission by the Chief Student  Services  Officer, or designee,  has  been  granted . An expelled student will not receive academic credit for the semester in which the expulsion was imposed.
                  8. Any combination of the above.
                      
         3. Hearing Committee Procedures
            1. The Chief Student Services Officer, or designee, shall refer the matter to the Hearing Committee together with a report of the nature of the alleged misconduct, the name of the person(s) filing the complaint(s), the name of the student against whom the charge(s) has (have) been filed, and a summary of the findings from the preliminary investigation.
            2. At least seven (7) instructional weekdays before the date set for the Hearing Committee’s meeting, the Chief Student Services Officer, or designee, shall send a certified letter to the student’s address of record. The letter must contain the following information:On written request of the student, the hearing may be held prior to the expiration of the seven day advance notification period if the Chief Student Services Officer, or designee, concurs with this change.
               1. A statement of the charge(s).
               2. A brief description of the incident that led to the charge (s).
               3. The name of the person(s) submitting the incident report.
               4. The date, time, and place of the scheduled hearing.
               5. A list of all witnesses who might be called to testify.
               6. A statement of the student’s procedural rights. These rights follow:
                  1. The right to consult counsel. This role of the person acting as counsel is solely to advise the student.  Counsel may not address the Hearing Committee or participate in any of the questioning. The student has the responsibility for paying any of the counsel’s fees and any other of the counsel’s charges.
                  2. The right to present witnesses on one’s behalf.
                  3. The right to know the names of any witnesses who may be called to testify at the hearing.
                  4. The right to review all available evidence, documents, exhibits, etc., that may be presented at the hearing.
                  5. The right to present evidence; however, the Hearing Committee will determine what evidence is admissible.The right to know the identity of the person(s) bringing the charge(s).
                  6. The right to know the identity of the person(s) bringing the charge(s).
                  7. The right to hear witnesses on behalf of the person bringing the charges.
                  8. The right to testify or to refuse to testify without such refusal being detrimental to the student.
                  9. The right to a fair and impartial decision.
                  10. The right to appeal the Hearing Committee’s decision.
            3. On written request of the student, the hearing may be held prior to the expiration of the seven (7) day advance notification period if the Chief Student Services Officer, or designee, concurs with this change.
            4. The Chief Student Services Officer, or designee, may postpone the hearing due to circumstances beyond the control of the parties.
                
         4. Hearing Committee Meetings
            1. The chair shall be appointed by the President from among the membership of the committee. Ex officio members of the committee may not serve as the chair of the committee.
            2. Committee hearings shall be closed to all persons except the student, the person(s) initiating the charge(s), counsels for the student and for the College, witnesses who will be invited into the hearing and a person, mutually agreed upon by the committee and the student, to serve as the recorder.
            3. The committee may identify someone to take written notes and the committee will have the hearing, with the exception of deliberations, recorded. No other party in the hearing may record the proceedings and no other party is entitled to a copy of the notes or the recording. The written notes and the recording will be maintained in the office of the Chief Student Services Officer. The student may review the notes and listen to the recording under the supervision of the Chief Student Services Officer or designee.
            4. Witnesses shall be called in one at a time to make a statement and to respond to questions.
            5. After hearing all of the information, the Hearing Committee will begin its deliberations. Using the standard “clear and convincing,” which means that the information presented at the hearing would lead one to conclude that it is highly probable that the violation(s) occurred as alleged, the members will determine, by majority vote, whether the violation occurred as alleged. If it is determined that the violation(s) occurred as alleged, by majority vote, the members will decide upon the appropriate sanction.
            6. The Chair of the Hearing Committee will send a certified letter to the student’s address of record within two (2) instructional weekdays of the Committee’s decision. The letter shall inform the student about the Committee’s decision, the date of the decision, and, if applicable the sanction(s) imposed. The letter will also inform the student about the appeal process.
                
      3. Appeal
         If the student disagrees with either the decision or the sanction, the student may submit a written appeal to the College’s President.  This letter must be submitted within ten (10) instructional weekdays of the date on which the Hearing Committee made its decision. The written appeal must include a statement indicating why the student disagrees with the Hearing Committee’s findings.
         
         The President, or designee, shall review the Hearing Committee’s findings, conduct whatever additional inquires as deemed necessary, and render a decision within ten (10) instructional weekdays of receiving the appeal.  The  President,  whose  decision  is final, shall have the authority to approve, modify,  or  overturn  the  Hearing Committee’s decisions and, if needed , void the process  and  reconvene  another Hearing Committee.  The President’s decision regarding disciplinary actions under the Student Code 3-2-106.1 are not grievable.
         
         The President,  or designee, will inform the student about the outcome of the appeal in a certified letter sent to the student’s address on record.

The Student Grievance Procedure For The South Carolina Technical College System SBTCE 3-2-106

1. Purpose
   The purpose of the student grievance procedure is to provide a system to channel and resolve student complaints against a college employee concerning decisions made or actions taken. A decision or action can be grieved only if it involves a misapplication of a college’s policies, procedures, or regulations, or a state or federal law. This procedure may not be used in the following instances: 1) to grieve a claim against a college employee for any matter unrelated to the employee’s role or position at the college; 2) for complaints or appeals of grades awarded in a class or for an assignment, unless the complaint is based upon alleged discrimination on the basis of age, gender, race, disability or veteran’s status or on the basis of alleged sexual harassment; or 3) to grieve a decision for which other grievance or appeal procedures exist (e.g., appeal of a disciplinary case, a residency appeal, a financial aid appeal, FERPA grievances, transfer credit evaluations, etc.).
   
   The student filing the grievance must have been enrolled at the college at the time of decision or action being grieved and must be the victim of the alleged mistreatment. A grievance cannot be filed on behalf of another person.
    
2. Definitions
   When used in this document, unless the content requires other meaning,
   1. “College” means any college in the South Carolina Technical College System.
   2. “President” means the chief executive officer of the college.
   3. “Administrative Officer” means anyone designated at the college as being on the administrative staff, such as the President, Chief Academic Officer, Chief Student Services Officer, etc.
   4. “Chief Student Services Officer” means the Administrative Officer at the College who has overall management responsibility for student services or his/her designee.
   5. “Chief Academic Officer” means the Administrative Officer at the College who has overall management responsibility for academic programs and services or his/her designee.
   6. “Grievable Act or Decision” means a misapplication of a college’s policies, procedures, or regulations, or a violation of a state or federal law.
   7. “Days” means an instructional weekday, excluding Saturday and Sunday and all days in which the college is closed.
   8. “Student” means a person taking any course(s) offered by the college.
   9. “Instructor” means any person employed by the college to conduct classes.
   10. “Staff” means any person employed by the college for reasons other than conducting classes.
   11. “Campus” means any place where the college conducts or sponsors educational, public service, or research activities.
        
3. Grievence Process
   1. Filing a Complaint
      This procedure must be initiated by the student within 30 instructional weekdays of becoming aware of the decision, action, or event giving rise to the grievance. This time limit may be extended by the President or his/her designee, if the student requests an extension within the 30 day period.
      
      Before initiating the Student Grievance process, a student may go to the college employee who originated the alleged problem and attempt to resolve the matter informally. In instances alleging discrimination or harassment, including sexual harassment and violence, the student is not required to initially try to resolve the matter with the person alleged to have committed the violation under this policy. Where applicable, if the student is not satisfied with the outcome of this meeting or if the student prefers to ignore this step, then the student may file a written complaint and initiate the grievance process. This written complaint should describe the decision or action that is being grieved, the date of the decision or action, and the college employee(s) involved in the decision or action.
      1. Written complaints about alleged discrimination or harassment on the basis of age, gender, race, color, national origin, disability or veteran’s status and written complaints about alleged sexual harassment or violence shall be submitted to the employee(s) designated in the college’s Statement of Nondiscrimination to coordinate Section 504, Title II, and Title IX compliance.
      2. Written complaints about decisions and actions not related to discrimination on the basis of age, gender, race, disability, veteran’s status, or sexual harassment shall be submitted to the college’s Chief Student Services Officer.
      3. Any written complaint naming the college’s President as the person whose alleged action or decision originated the problem shall be submitted to the President of the South Carolina Technical College System.
          
   2. Pre-Hearing
      The person receiving the student’s written complaint will send a written acknowledgement to the student no later than two instructional weekdays after receiving the written complaint.
      
      The person receiving the complaint will forward the complaint to the immediate supervisor of the employee named in the complaint no later than two instructional weekdays days after it has been received. When the President is named in the complaint, the South Carolina Technical College System’s Vice President of Academic Affairs will be responsible for the pre-hearing.
      
      As a part of the effort to resolve the matter, the supervisor, or the South Carolina Technical College System’s Vice President for Academic Affairs, will consult, as needed, with the employee named in the complaint, the student filing the complaint, and Chief Administrative Officer of the division or component concerned.
      
      The supervisor, or the South Carolina Technical College System’s Vice President for Academic Affairs, shall respond in writing to the student within ten instructional weekdays of receipt of the complaint. The response, sent by certified mail, shall include a summary of the findings and, as needed propose the steps that shall be taken to resolve the complaint. If the student does not agree with the proposed resolution, the student may request to have the complaint heard by the Student Grievance Committee.
      
      When the College’s President is named in the complaint, the President of the South Carolina Technical College System will convene a three person ad hoc committee consisting of System Presidents to hear the student’s complaint.
       
   3. Student Grievance Hearing
      1. Requesting a Hearing
         1. The student must submit a written request for a Grievance Hearing to the Chief Student Services Officer within five instructional weekdays after receiving the supervisor’s written response and no later than fifteen instructional days after the supervisor sent the summary of findings. The request must include a copy of the student’s original written complaint, a copy of the supervisor’s response, and a statement describing why the supervisor’s response was unsatisfactory.
         2. If the student does not submit the written request for a hearing within fifteen instructional weekdays, and the student can demonstrate that extenuating circumstances resulted in the failure to meet this deadline, the Chief Student Services Officer may allow the hearing to take place.
         3. Within two instructional days of receiving the request for a hearing, the Chief Student Services Officer shall notify the President or, as appropriate, the System President about the need to convene a Student Grievance Committee or an ad hoc committee of System Presidents. These committees shall be formed to hear specific complaints and a new committee may be formed each time a grievance covered by this procedure is filed.
      2. Grievance Committees
         1. Student Grievance Committee–The President must approve all recommended members. The committee shall be composed of the following:
            1. Three students recommended by the governing body of the student body.
            2. Two faculty members recommended by the Chief Academic Officer.
            3. One Student Services staff member recommended by the Chief Student Services Officer.
            4. One administrator, other than the Chief Student Services Officer, to serve as the Committee’s chairperson.
            5. The Chief Student Services Officer, or designee, who serves as an ex-officio, nonvoting member of the committee.
         2. Ad hoc Committee of Presidents-The President of the South Carolina Technical College System will select three System Presidents to serve on this committee and identify one of the three Presidents to serve as the chairperson for the hearing.
         3. The Chief Student Services Officer, or designee, will send copies of the student’s request for a hearing to the committee members, the employee, and the employee’s supervisor. The employee against whom the grievance was filed has an opportunity to submit his/her response to the request for a hearing to the Committee prior to the hearing.
         4. The Student Grievance Committee’s meeting(s) shall be conducted within twenty-one instructional weekdays following the date of the request. The chairperson may grant a postponement if either party submits a written request no later than five instructional weekdays prior to the scheduled meeting. The chairperson of the Student Grievance Committee, in his/her discretion, may postpone the hearing due to circumstances beyond the control of the parties. The re-scheduled hearing must take place within ten instructional weekdays of the date of the previously scheduled hearing.
             
      3. Hearing Procedures
         1. The Chief Student Services Officer, or designee, shall send a certified letter to the student filing the complaint and to the employee(s) named in the complaint at least five instructional weekdays before the scheduled hearing. This letter shall include:
            1. a brief description of the complaint, including the name of the person filing the complaint;
            2. the date, time, and location of the meeting;
            3. the name of any person who might be called as a witness.
            4. a list of the student’s procedural rights. These rights follow:
               1. The right to review all available evidence, documents or exhibits that each party may present at the meeting. This review must take place under the supervision of the Chief Student Services Officer, or designee.
               2. The right to appear before the Hearing Committee and to present information and additional evidence, subject to the Committee’s judgment that the evidence is relevant to the hearing.
               3. The right to consult with consul. This person serving as consul may not address the committee, question the employee(s) named in the complaint, or any witnesses. The student will be responsible for paying any fees charged by the advisor.
               4. The right to present witnesses who have information relating to the complaint. Witnesses will be dismissed after presenting the information and responding to questions posed by the Grievance Committee, the student filing the complaint, and the employee(s) named in the complaint.
         2. At least ten (10) instructional weekdays before the scheduled hearing the parties must submit the names of persons that the parties anticipate calling as witnesses as well as any evidence that the parties intend to introduce at the hearing.
         3. Hearings are closed to the public. When testimony is being given, only the committee members, the student and his/her advisor, the employee and his/her advisor, and the witness giving testimony may be present. During deliberations, only the members of the Committee may be present.
         4. Hearings are informal and a tape recording of the testimony presented during the hearing may be made. The Committee’s deliberations are not tape recorded. After resolution of the appeal, the tape recording will be kept for three months in the office of the Chief Student Services Officer, or designee. The student filing the complaint or the employee(s) named in the complaint may listen to this tape recording under the supervision of the Chief Student Services Officer, or designee.
         5. The Committee may question the student and the employee(s). The Committee may also question the employee’s (employees’) supervisor(s) and any additional witnesses that it considers necessary to render a fair decision. Questions must be relevant to the issues of the grievance.
         6. Both parties to the grievance may ask questions of the other during the hearing. These questions must be relevant to the issues stated in the written complaint. The Chairperson of the Committee will determine the appropriateness of the questions.
         7. The Committee bears the burden of determining whether the allegations are supported by the information available through the hearing. The Committee will use a preponderance of the evidence standard in making this determination.
         8. The Committee shall decide the solution of the grievance by a majority vote. In case of a tie, the chairperson may vote.
         9. The chairperson shall forward a copy of the Committee’s decision to the student filing the complaint and to the employee(s) named in the complaint within two instructional weekdays of the Committee’s decision. This letter will include a rationale for the Committee’s decision and inform the student and employee(s) that they have a right to appeal the Committee’s decision.
             
   4. Appeal Process
      If either party is not satisfied with the Student Grievance Committee’s decision, that person may submit a written appeal to the President of the College within ten instructional weekdays of the Committee’s decision. The written appeal must include a statement indicating why the person was not satisfied with the committee’s decision. The President shall review the Committee’s findings, conduct whatever additional inquiries are deemed necessary and render a decision within ten instructional weekdays of receipt of the appeal. The President’s decision is final and this decision cannot be the sole reason for filing a grievance against the President.
      
      If either party is not satisfied with the System Office’s ad hoc Committee of System Presidents’ decision, that person may submit a written appeal to the President of the South Carolina Technical College System within ten instructional weekdays of the Committee’s decision. The written appeal must include a statement indicating why the person was not satisfied with the Committee’s decision. The System President shall review the Committee’s findings, conduct whatever additional inquiries are deemed necessary and render a decision within ten instructional weekdays of receipt of the appeal. The System President’s decision is final.

Title IX Sexual Harassment and Discrimination

What is Title IX?

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity.  All federal agencies that provide funding for any education or training programs have new responsibilities in ensuring that their recipients comply with the nondiscrimination mandate of Title IX and its procedural requirements by establishing a method for receiving and resolving sex-based discrimination complaints.

Who is protected?

Title IX protects students, employees, applicants for admission and employment for all forms of sex discrimination, including discrimination based on gender identity or failure to conform to stereotypical notions of masculinity or femininity. All students are protected - regardless of their sex, sexual orientation, gender identity, part-or full-time status, disability, race, or national origin - in all aspects of a recipient’s education programs and activities.

Confidentiality

Confidentiality will always be maintained to the fullest extent possible.  However, confidentiality of the allegation and identity of the complainant cannot be guaranteed because fairness to the individual accused must be considered, as well as, the safety and welfare of all members of the college community and may require the disclosure of the allegation and identity of the complainant to the community.

Local, State, and National Resources

Hope Haven of the Lowcountry, Beaufort, SC (Rape Crisis) 843-525-6699

CODA Beaufort, SC Victims of Domestic Violence, 843-770-1070

SC Coalition Against Domestic Violence & Sexual Assault 803-256-2900

DoD Safe Helpline (Military)877-995-5247

Title IX Coordinator:  Nancy H Weber, , Vice President for Student Affairs, Building 2 #209, nweber@tcl.edu,

843-525-8226

Title IX Deputy Coordinator:  Rodney Adams, Dean of Students, Building 2 #227, radams@tcl.edu, 843-525-8219

Title IX Deputy Coordinator:  Sona Lyttle, Director Human Resources, Building 3 #104, slyttle@tcl.edu, 843-525-8248

Student Code Procedures for Addressing Alleged Acts to Sexual Violence and Sexual Violence and Sexual Harassment SBTCE 3-2-106.2

1. Procedural Overview

The South Carolina Technical College System does not discriminate on the basis of race, color, gender, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy in educational programs and activities as required by Title IX.  Any questions regarding Title IX may be referred to the college’s Tittle IX Coorindator or to the Office of Civil Rights.

The Student Code for the South Carolina Technical College System sets forth the rights and responsibilities of the individual student, identifies behaviors that are not consistent with the values of college communities, and describes the procedures that will be followed to adjudicate cases of alleged misconduct. This Code applies to behavior or complaints alleging acts of sexual violence or sexual harassment on college property, at college-sponsored activities and events, and to off-campus behavior that adversely affects the college and/or the college community and the Code applies to all students from the time of applying for admission through the awarding of a degree, diploma, or certificate.

Any student, or other member of the college community, who believes that he/she is or has been a victim of sexual harassment or sexual violence may file a report with the college’s Chief Student Services Officer, campus law enforcement, or with the college’s Title IX Coordinator, or designee. The Title IX Coordinator’s office location, email address, and phone number are printed in the college’s catalog and appear on the college’s website. Students may also contact any Responsible Employee, who has an obligation to report any claim of sexual harassment or sexual assault to the Title IX Coordinator, or designee.

The Title IX Coordinator, or designee will work with the student who filed a complaint (“Complainant”) under this policy to mitigate, to the extent reasonably possible, the likelihood of additional injury during the pendency of the investigation and proceedings. After a complaint has been filed alleging a sex offense covered under this regulation that has occurred, the Title IX Coordinator, or designee will also accommodate Complainants’ reasonable requests to change academic schedules, housing assignments, or to make other reasonable accommodations.

Reports may also be filed by any other member of the college community at any time.  The Complainant may also file a criminal report regarding the alleged conduct.  Title IX investigations are separate from criminal investigations.  However, colleges may need to temporarily delay the fact-finding portion of a Title IX investigation while law enforcement are gathers evidence.  During this delay, colleges will take interim measures to protect the complainant in the educational setting.  Additionally, both parties will receive updates of the status of the investigation and receive notification once the college resumes its Title IX investigation.  The State Board for Technical and Comprehensive Education (SBTCE) and its member colleges encourage the prompt reporting of sexual misconduct to campus law enforcement and local law enforcement.  Information regarding law enforcement reporting procedures is available on the colleges’ websites.

Due to the seriousness of these issues, the college will provide educational programs to promote the prevention and awareness of rape, acquaintance rape, sexual violence and other forcible and non-forcible sex offenses, as well as sexual harassment awareness programs.

If the alleged violator named in the report is an employee or third party, the case will be adjudicated through the SBTCE Non-Discrimination, Anti-Harassment, and Sexual Misconduct Procedure (SBTCE 8-5-101.1).

If the alleged violator of this policy is a student, the case may be adjudicated through the Formal Resolution Process (Section IV) or the Informal Resolution Process/Mediation (Section V) as outlined in SBTCE Student Grievance Procedure (SBTCE Procedure 3-2-106.2).  
 

1. Definitions
   When used in this document, unless the context requires other meaning,
   1. A Complainant is an individual alleging conduct prohibited under this regulation.
   2. Conduct is considered “Unwelcome Conduct” if it is unrequested, uninvited, undesirable and/or offensive.  Unwelcome conduct may take various forms, including, name-calling, graphic or written statements (including the use of cell phones or the Internet), or other conduct that may be physically threatening, harmful, or humiliating.  Unwelcome conduct does not have to include intent to harm, be directed at a specific target, or involve repeated incidents. Participation in the conduct or the failure to complain does not always mean that the conduct was welcome. The fact that a student may have welcomed some conduct does not necessarily mean that a student welcomed other conduct. Also, the fact that a student requested or invited conduct on one occasion does not mean that the conduct is welcome on a subsequent occasion.
   3. Consent is explicit approval and permission to engage in sexual activity demonstrated by clear action, words, or writings. Consent must be informed, voluntary, and mutual, and can be withdrawn at any time.  There is no consent when there is force, expressed or implied, or when coercion, intimidation, threats, or duress is used. Whether a person has taken advantage of a position of influence over another person may be a factor in determining consent.  Silence or absence of resistance does not imply consent.  Past consent to engage in sexual activity with another person does not imply ongoing future consent with that person or consent to engage in that same sexual activity with another person.  If a person is mentally or physically incapacitated or impaired so that such person cannot understand the fact, nature, or extent of the sexual situation, there is no consent; this includes impairment or incapacitation due to alcohol or drug consumption that meets this standard, or being asleep or unconscious.
   4. A Hostile Environment exists when sex-based harassment is sufficiently serious to deny or limit the student’s ability to participate in or benefit from the college’s programs or activities. A hostile environment can be created by anyone involved in a college’s program or activity (e.g., administrators, faculty members, students, and campus visitors).
   5. Gender-Based Harassment is unwelcome conduct of a nonsexual nature based on a student’s actual or perceived sex, including conduct based on gender identity, gender expression, and nonconformity with gender stereotypes.
   6. Preponderance of Evidence is the standard used to evaluate the evidence for purposes of making findings and drawing conclusions for an investigation conducted under this regulation. 
   7. A Respondent is an individual accused of a violation under this regulation.
   8. A Responsible Employee is any employee who has the authority to take action to redress sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or who a student could reasonably believe has this authority or duty.
   9. Retaliation is action taken by an accused individual or an action taken by a third party against any person that has opposed any practices forbidden under this policy or because that person has filed a complaint, testified, assisted, or participated in any manner in an investigation or proceeding under this policy. Action is generally deemed retaliatory if it would deter a reasonable person in the same circumstances from opposing practices prohibited by this policy.
   10. Sex-Based Harassment includes sexual harassment and gender-based harassment.
   11. Sexual Assault is actual or attempted sexual contact with another person without that person’s consent.  Sexual assault includes, but is not limited to: intentional touching of another person’s intimate parts without that person’s consent; or other intentional sexual contact with another person without that person’s consent; or coercing, forcing, or attempting to coerce or force a person to touch another person’s intimate parts without that person’s consent; or rape, which  is penetration, no matter how slight, of (1) the vagina or anus of a person by any body part of another person or by an object, or (2) the mouth of a person by a sex organ of another person, without that person’s consent.
   12. Sexual Exploitation occurs when a person takes sexual advantage of another person for the benefit of anyone other than that person without that person’s consent.  Examples of behavior that could rise to the level of sexual exploitation include: Prostituting another person; recording images (e.g., video, photograph, or audio) of another person’s sexual activity, intimate body parts, or nakedness without that person’s consent; distributing images (e.g., video, photograph, or audio) of another person’s sexual activity, intimate body parts, or nakedness, if the individual distributing the images or audio knows or should have known that the person depicted in the images or audio did not consent to such disclosure and objects to such disclosure; and viewing another person’s sexual activity, intimate body parts, or nakedness in a place where that person would have a reasonable expectation of privacy, without that person’s consent, and for the purpose of arousing or gratifying sexual desire.  
   13. Sexual Harassment is unwelcome conduct of a sexual nature, including but not limited to unwelcome sexual advances; requests for sexual favors; or other verbal or nonverbal conduct of a sexual nature, including rape, sexual violence, sexual assault, and sexual exploitation. In addition, depending on the facts, dating violence, domestic violence, and stalking may also be forms of sexual harassment.
   14. Sexual Violence is a broader term than sexual assault. The term encompasses sexual homicide, rape, incest, molestation, fondling, stalking, intimate partner violence, and verbal harassment of a sexual nature. Sexual violence includes creating an environment that feels unsafe based on sexual messages or images. Sexual violence is a sexual act that is completed or attempted against a victim’s will or when a victim is unable to consent due to age, illness, disability, or the influence of alcohol or other drugs. The act may involve actual or threatened physical force, use of weapons, coercion, intimidation or pressure.
   15. Stalking includes repeatedly following, harassing, threatening, or intimidating another by telephone, mail, electronic communication, social media, or any other action, device, or method that purposely or knowingly causes substantial emotional distress or reasonable fear of bodily injury or death to the targeted person or a member of their family.
        
2. Sanctions
   Following an investigation by the Title IX Coordinator, or designee, and/or hearing before the Hearing Committee the following sanctions may be imposed, if the available information indicates that a violation has occurred:
   1. Reprimand - A written warning documenting that the student violated a student conduct regulation and indicating that subsequent violations could result in more serious disciplinary sanctions.
   2. Special Conditions - Completion of a variety of educational activities, relating to the nature of the offense may be imposed.  Examples include, but are not limited to, the following:  a formal apology, an essay or paper on a designated topic, or participation in a special project or activity.
   3. Disciplinary Probation - A written reprimand documenting that the student violated a student conduct regulation.  Probation is for a specified period of time and it serves as a warning that subsequent violations could most likely result in more serious disciplinary sanctions.
   4. Loss of Privileges - Suspension or termination of particular student privileges.
   5. Suspension from the college - Separation from the college for a specified period of time.  Suspended students will not receive academic credit for the semester in which the suspension was imposed.  During the suspension period, the student may not return to the campus unless prior permission by the Chief Student Services Officer, or designee, has been granted.
   6. Expulsion from the college - Permanent separation from the college.  An expelled student may not return to the campus unless prior permission by the Chief Student Services Officer, or designee, has been granted.  An expelled student will not receive academic credit for the semester in which the expulsion was imposed.
   7. Additional Measures - Minimizing contact between Complainant and Respondent; may include, but is not limited to: change in academic and extracurricular activities, living arrangements, transportation, dining, and college-related work assignments, as appropriate. 
   8. Any combination of the above.
       
3. ​Formal Resolution Process
   1. Preliminary Investigation
      Within five (5) instructional weekdays after the charge has been filed, the Title IX Coordinator, or designee, shall complete a preliminary investigation of the charge and schedule a meeting with the alleged violator (Respondent) and, if needed, the Complainant. During the pendency of the investigation, the college will take reasonable measures to ensure the requirements of any judicial no-contact, restraining, or protective orders are followed while the Complainant is engaged in school activities.  After discussing the alleged infraction with the Respondent and reviewing available information, the Title IX Coordinator, or designee will decide whether the information presented during the meeting indicates that a violation occurred.  When the Respondent cannot be reached to schedule an appointment or when the Complainant fails to attend the meeting, the Title IX Coordinator, or designee, will base the decision upon the available information.
   2. Sanctioning
      If the available information indicates that a violation has occurred, then one of the following sanctions outlined in Section III will be imposed.
   3. Notification of Resolution
      Within five (5) instructional weekdays of completion of the preliminary investigation, the Title IX Coordinator, or designee, will send a certified letter to the Respondent and to the Complainant. This letter will confirm the date of the preliminary hearing, identify the specific regulation(s) that the Respondent allegedly violated, identify the decision, summarize the rationale, and, if the Respondent violated the regulation(s), state the sanction that was imposed.  This letter must also state that if  the  Respondent or the Complainant disagrees with the decision or the  sanction, either party may request a hearing before the Hearing Committee, that the request must be submitted no later than two (2) instructional weekdays after receiving the decision letter unless a request is made and approved by the Title IX Coordinator, or designee, for an extension, and that any decision made and sanction imposed after the preliminary investigation may be held in abeyance pending the outcome of the Hearing Committee’s meeting.  Under exceptional circumstances, the Title IX coordinator, or designee may extend the timeframe of the investigation and hearing process.
   4. Hearing
      If it is determined by the Title IX Coordinator, or designee, that the alleged violation occurred and that a hearing is necessary or if a hearing is requested, the Title IX Coordinator, or designee, shall refer the matter to the Hearing Committee together with a report of the nature of the alleged misconduct, the name of the person(s) filing the complaint(s), the name of the student against whom the charge(s) has (have) been filed, and a summary of the findings from the preliminary investigation.  The Title IX coordinator, or designee, will also take steps, where necessary, to prevent the further harassment of or retaliation against the Complainant, the victim (if not the Complainant), or third parties, such as informing them about how to report subsequent problems, following up with them to ensure that there are no subsequent problems, providing trainings for the school community, and providing sexual harassment or sexual assault or other counseling to the Complainant. The Title IX Coordinator, or designee, where appropriate, will ensure the Complainant is aware of available resources such as victim advocacy, housing assistance, academic support, counseling, disability services, health and mental health services, and legal assistance.  The Title IX Coordinator, or designee, where appropriate, will also take steps to prevent the harassment of the Respondent.  Furthermore, the Title IX Coordinator, or designee will take prompt corrective action if the Complainant or the victim (if not the Complainant) experiences retaliation or is subjected to further sexual harassment or sexual assault or if the original sanctions imposed on the Respondent are ineffective to protect the safety and well-being of the Complainant, the victim (if not the Complainant), or other members of the Technical College community.  In cases involving sexual harassment, the Title IX Coordinator, or designee, will also take reasonable steps to eliminate any hostile environment that has been created, such as conducting trainings and disseminating informational materials.  In taking the above-outlined steps, the Title IX Coordinator, or designee, will make every reasonable effort to minimize the burden on the Complainant and/or alleged victim. 
      1. At least seven (7) instructional weekdays before the date set for the Hearing Committee’s meeting, the Title IX Coordinator, or designee, shall send a certified letter to the Respondent’s address of record and to the Complainant’s address of record.  The letter must contain the following information:
         1. A statement of the charge(s).
         2. A brief description of the incident that led to the charge (s).
         3. The name of the person(s) submitting the incident report.
         4. The date, time, and place of the scheduled hearing.
         5. Identification of the members and chair of the Hearing Committee
         6. A list of all witnesses who might be called to testify.
         7. A statement of each party’s procedural rights. These rights follow:
            1. The right to consult counsel.  This role of the person acting as counsel is solely to advise the student.  Counsel may not address the Hearing Committee or participate in any of the questioning.  The student has the responsibility for paying any of the counsel’s fees and any other of the counsel’s charges.
            2. The right to present witnesses on one’s behalf.
            3. The right to know the names of any witnesses who may be called to testify at the hearing.
            4. The right to review all available evidence, documents, exhibits, etc., that may be presented at the hearing.
            5. The right to present evidence; however, the Hearing Committee will determine what evidence is admissible.
            6. The right to know the identity of the person(s) bringing the charge(s).
            7. The right to hear witnesses on behalf of the person bringing the charges.
            8. The right to testify or to refuse to testify without such refusal being detrimental to the student.
            9. The right to challenge the participation of any member of the Hearing Panel by submitting a written objection to the assigned Title IX Coordinator within three (3) days of notification. Such an objection must state the specific reason(s) for the objection. The Title IX Coordinator will evaluate the objection and determine whether to alter the composition. Any changes in the composition of the Hearing Panel will be provided in writing to both parties prior to the date of the first hearing.
            10. The right to a fair and impartial decision.
            11. The right to appeal the Hearing Committee’s decision.
         8. On written request of the Respondent or the Complainant, the hearing may be held prior to the expiration of the seven (7) day advance notification period if the Title IX Coordinator, or designee, concurs with this change.
         9. The chairperson of the Hearing Committee, in his/her discretion, may postpone the hearing due to circumstances beyond the control of the parties.
   5. Appeal
      If either student disagrees with the decision or, only in the cases involving charges of sexual violence, the sanction, the student may submit a written appeal to the college’s President.  This letter must be submitted within ten (10) instructional weekdays of the date on which the Hearing Committee communicated its decision to the parties involved.  The written appeal must include a statement indicating why the student disagrees with the Hearing Committee’s findings.
      
      The President, or designee, shall review the Hearing Committee’s findings, conduct whatever additional inquires as deemed necessary, and render a decision within ten (10) instructional weekdays of receiving the appeal.  The President, whose decision is final, shall have the authority to approve, modify, or overturn the Hearing Committee’s decisions and, if needed, void the process and reconvene another Hearing Committee.
      
      The President, or designee, will inform each student about the outcome of the appeal in a certified letter sent to the student’s address of record.
       
4. ​Informal Resolution/Mediation Process
   At any time before the Hearing Committee provides notice of the Complainant’s hearing, the Complainant may elect to resolve his or her Complaint through the informal resolution (mediation) process, provided that (1) the Respondent agrees to such resolution, (2) the Complainant and the Respondent are both students, (3) the Title IX Coordinator, or designee, determines that informal resolution is an appropriate mechanism for resolving the Complaint, and (4) the Complaint does not involve sexual assault, sexual exploitation, and sexual violence.  Otherwise, a Complaint that is not closed pursuant to the Title IX Coordinator’s, or designee’s, evaluation of the Investigative Report will proceed to formal resolution.
   
   At any time prior to the date of his or her designated hearing, the Respondent may elect to acknowledge his or her actions and take responsibility for the alleged sexual harassment or sexual assault, sexual exploitation, and sexual violence.  In such a situation, the Title IX Coordinator will propose sanction(s).    If the Complainant or the Respondent objects to such proposed sanction(s), then a Hearing Committee will convene for the exclusive purpose of determining a sanction, which determination may be subject to appeal.
   
   Informal resolution may not be selected for less than all of the misconduct alleged in the Complaint.  If the parties agree to informal resolution (and informal resolution is appropriate for all the claims at issue), then all of the claims must be resolved according to the informal resolution process.
   
   The Complainant and Respondent both have the right to terminate the informal resolution process at any time and proceed with formal resolution.  Furthermore, the Title IX Coordinator, or designee, may, where, appropriate, terminate or decline to initiate informal resolution, and proceed with formal resolution instead.  In such cases, statements or disclosures made by the parties in the course of the informal resolution process may be considered in the subsequent formal resolution proceedings.  
   1. ​The Title IX Coordinator, or designee, will appoint a Mediator to oversee the mediation process.
   2. Notice of the Mediation - Promptly after the Title IX Coordinator, or designee has appointed the Mediator; the Title IX Coordinator, or designee will provide concurrent written notice to the Complainant and the Respondent, setting forth 1.) the date, time, and location of the mediation; 2.) the name of the individual selected to serve as the Mediator.
   3. No Contact - Parties may not contact each other outside of the mediation, even to discuss the mediation.
   4. Attendance - Both the Complainant and the Respondent are expected to attend the mediation. If either party fails to appear at the mediation, and such party was provided proper notice of the mediation as set forth above, the Mediator may either direct that resolution of the Complaint to be determined according to the formal resolution process set forth above, or if the Complainant fails to appear without good cause, dismiss the Complaint.
   5. The Mediation
      1. The Complainant’s Rights. During the mediation the Complainant may:
         1. Confront the Respondent in the presence of, and facilitated by, the Mediator
         2. Communicate his or her feelings and perceptions regarding the incident and the impact of the incident either by communicating directly with the Respondent or by communicating indirectly with the Respondent through the Presiding Officer and/or
         3. Relay his or her wishes and expectations regarding protection in the future.
      2. Counsel and Advisors
         1. Legal Counsel - Under no circumstances may legal counsel be present at the mediation on behalf of the alleged Complainant or Respondent. The College, however, may seek advice from legal counsel on questions of law and procedure through the mediation process.
         2. Other Advisors - Absent accommodation for disability, the parties may not be accompanied by an advisor during the mediation.
      3. Resolution
         During the mediation, the Presiding Officer will attempt to facilitate the parties’ resolution of the Complaint. If the mediation results in a resolution between the parties and the Title IX Coordinator, or designee, finds the resolution to be appropriate under the circumstances (giving consideration to the extent to which the resolution will protect the safety of the Complainant and entire college community), the informal disciplinary procedure will be concluded, and the complaint will be closed.  If such a resolution is reached, the terms of the resolution shall be   committed to writing and signed by all parties. If the parties are unable to reach a resolution, the formal resolution process outlined above will promptly commence.
      4. Revocation  
         Any party bound by a resolution reached during mediation shall have the right to revoke the written mediation agreement provided such revocation is in writing and received by the Title IX Coordinator, or designee, no later than the close of business on the fifth day after full execution of the agreement.
          
5. Hearing Committee
   1. ​The Hearing Committee shall be composed of the following:

      1. Five (5) faculty/and or staff members and one (1) Ex Officio nonvoting member appointed by the Title IX Coordinator, or designee.

      2. All cases are decided by a majority vote.  In extenuating circumstances hearings may move forward with three (3) members.

      3. The Title IX Coordinator, or designee, will designate one (1) member of the Hearing Committee as the Chair.

   2. The Hearing Committee shall perform the following functions:

      1. Hear cases of alleged violations of the Code of Student Conduct.
      2. Insure that the student’s procedural rights are met.

   3. Hearing Committee Meetings

      1. The chair shall be appointed by the Title IX Coordinator, or designee, from among the membership of the Committee. Ex officio members of the committee may not serve as the chair of the committee.
      2. Committee hearings shall be closed to all persons except the student, the person(s) initiating the charge(s), counsels for any student and for the college, witnesses who will be invited into the hearing and a person, mutually agreed upon by the Committee and the student(s), to serve as the recorder.
      3. The Committee may identify someone to take written notes and the committee will have the hearing, with the exception of deliberations, recorded.   No other party in the hearing may record the proceedings, and no other party is entitled to a copy of the notes or the recording. The written notes and the recording will be maintained in the office of the Title IX Coordinator.  The student may review the notes and listen to the recording under the supervision of the Title IX Coordinator or designee.
      4. Witnesses shall be called in one at a time to make a statement and to respond to questions.
      5. After hearing all of the information, the Hearing Committee will go begin its deliberations. Using the “preponderance of evidence” standard, which means that it is more likely than not that the violation, occurred, the members will determine, by majority vote, whether the violation occurred.  If it is determined that the violation occurred, by majority vote, the members will decide upon the appropriate sanction.
      6. The Chair of the Hearing Committee will send a certified letter to the Respondent’s and to the Complainant’s addresses of record within two (2) instructional weekdays of the Committee’s decision.  The letter shall inform the students about the Committee’s decision, the date of the decision, and, if applicable the sanction(s) imposed.  The letter will also inform each recipient about the appeal process.
         1. When the case results in a finding that the student engaged in an act of sexual violence, the Chair’s letter to the Complainant will also include the sanction imposed by the Hearing Committee.
         2. When the case results in a finding that the student engaged in an act of non-violent sexual harassment, the Chair’s letter to the Complainant will only include the sanction imposed by the Hearing Committee if the sanction directly relates to the Complainant (e.g., the violator has been directed to stay away from the Complainant while on the college’s campus).
      7. Make decisions based only on evidence and information presented at the hearing.
      8. Determine sanctions, giving consideration to whether a given sanction will (a) bring an end to the violation in question, (b) reasonably prevent a recurrence of a similar violation, and (c) remedy the effects of the violation. 
      9. Provide the student with a statement of the committee’s decision including findings of fact and, if applicable, impose one or more of the sanctions outlined in Section III. 
          
6. Confidentiality and Privacy
   The college will protect Complainants’ privacy to the extent possible under the law. In some situations, including those in which disciplinary action is a possible outcome, due process may require disclosure of information to persons accused.
   
   The college will make every reasonable effort to abide by Complainants’ wishes to remain anonymous; however, the college will balance requests for anonymity/confidentiality with the safety of other members of the community. Factors that will be considered in determining whether to disclose a complaint or report of misconduct to a respondent include: the seriousness of the alleged conduct; the Complainant’s age; whether there have been other complaints about the same individual; and the alleged violator’s rights to receive information about the allegations if the information is maintained by the school as an “education record” under the Family Educational Rights and Privacy Act (FERPA).  All hearings closed to all persons except those referenced in hearing section (VI, “Hearing Committee Meetings”).
    
7. Amnesty for Drug and Alcohol Possession and Consumption Violations
   Students are encouraged to report instances of sex-based discrimination, sexual harassment, and sexual harassment or sexual assault involving students.  Therefore, students who report information about sex-based discrimination, sexual harassment, or sexual harassment or sexual assault involving students will not be disciplined by the college for any violation of the college’s drug or alcohol possession or consumption policies in which they might have engaged in connection with the report.
   ​

Drug and Alcohol Policy

The Technical College of the Lowcountry recognizes that chemical dependency through use of controlled or uncontrolled substances, including alcohol, is a treatable illness. The College supports and recommends employee and student rehabilitation and assistance programs and encourages employees and students to use such programs. All locations will also implement drug-free awareness programs for employees and students.

Such programs will annually ensure that employees and students are aware that:

1. Alcohol and other drug abuse at the workplace and in the educational setting is dangerous because it leads to physical impairment, loss of judgment, safety violations and the risk of injury, poor health, or even death. Health risks and effects of controlled substances and alcohol will be provided to students and employees. Not only can they be dangerous, they are forbidden and should remain off school grounds.
2. Alcohol and other drug abuse can also significantly lower performance on the job and in the classroom, thus impacting on the agency and the College mission as well as seriously affect the student’s educational and career goals.
3. Employees must report any personal conviction under a criminal drug statute, for conduct at the workplace, to their personnel officer within five days.
4. It is a condition of employment and admission that all employees and students must abide by the policy on alcohol and other drug use as well as related procedures/statements/laws/guidelines. Violation of any provisions may result in disciplinary action up to and including termination or expulsion respectively, and may have further legal consequences consistent with federal and state laws and regulations. Additionally, management may require an employee or student to enter an employee/student assistance or drug rehabilitation program as a condition of employment or enrollment.
5. Use of employee assistance programs (EAP), student assistance programs (SAP), or drug/alcohol rehabilitation services are encouraged.

Part III: Distance Learning Services

Broadcast Campus to Campus Video Conference Courses

Broadcast Campus to Campus Video Conference Courses involve courses that are time and place sensitive just like traditional courses, but use technology to join groups of students at different locations with their instructor. These are courses delivered by two-way video, requiring students’ presence in specially equipped classrooms during instruction. Both students and instructor can see one another on video monitors and talk to one another through in-room microphones.

Online Courses

For all online courses, students must complete an assignment designated by the instructor during the first week of classes. The instructor will drop the student from the course if the initial assignment is not completed.

Instructors will withdraw students from the class when 90% attendance is not maintained. Attendance in an online course is defined by regular course access and by completion of assignments as required by the instructor. Each student will be expected to access the web class at least twice a week. Additional access is encouraged and may be necessary for successful completion of classes.

Failure to log in and complete assignments will result in the student being withdrawn from the course. The instructor will assign a grade of “W,” “WP,” or “WF” based upon the student’s academic standing as the last date of attendance, which is the last login. Students are responsible for any financial matters associated with an administrative withdrawal.

Is an Online Course Right For You?

Students often wonder if an online course is right for them. Please consider the following items when deciding if this is the right instructional format for you.

1. Online courses definitely require strong student motivation and very strong student discipline.
2. Research shows that active learners are most successful.
3. Students who are good readers and writers will perform better in online courses.
4. Online courses often require more hours per week than regularly scheduled classes. Although students save some time by not having to come to campus, the time to organize study, complete assignments, and review for exams adds up to a significant commitment.
5. Taking online courses is convenient because you are not required to attend class at a specific time; however, taking an online class does require you to complete weekly assignments, readings and take exams at specific times. There is flexibility, but it is the student’s responsibility to meet due dates for each course. Note: Although distance education students taking courses through the Electronic Campus will not be required to come to campus for exams or events, some instructors may require that exams for these courses be proctored. Information about proctoring requirements for exams is specified in course syllabi.
6. Students who have a year or more of effective use of the Internet perform better in online courses.

Career and Transfer Services

This office offers assistance to TCL students and alumni in obtaining information related to careers and employment. The office maintains a file of companies and job openings. Job openings are posted in the office and at various campus locations. The office provides career information and placement services for enrolled students and individuals throughout the College’s four-county service area. Career counseling sessions and group workshops and seminars on career planning, resume writing, job search techniques, interviewing skills, and other relevant topics are offered. An extensive collection of career-oriented audio/visual and printed materials such as DVDs, books, career files, handouts on career fields, and other related materials is available to assist with career planning and job placement needs. Students interested in the College Work-Study program may apply online at www.cww.tgslc.org/tcl/genlogin.asp.

Workshops and seminars are available through the Career and Transfer Services office for local high schools and community organizations. Presentations may be designed to meet the needs of the individual or group. In addition, career workshops are sponsored each semester to provide the opportunity for employers and community residents to meet and explore employment needs and hiring criteria.

Online Attendance Procedure

For all online courses, students must complete an assignment designated by the instructor during the first week of classes. The instructor will drop the student from the course if the initial assignment is not completed.

Instructors will withdraw students from the class when 90% attendance is not maintained. Attendance in an online course is defined by regular course access and by completion of assignments as required by the instructor. Each student will be expected to access the web class at least twice a week. Additional access is encouraged and may be necessary for successful completion of classes.

Failure to log in and complete assignments will result in the student being withdrawn from the course. The instructor will assign a grade of “W,” “WP,” or “WF” based upon the student’s academic standing as the last date of attendance, which is the last login. Students are responsible for any financial matters associated with an administrative withdrawal.

Orientation to Distance Learning Courses

Students who are enrolling in a course that takes place partially or entirely online are strongly encouraged to view the orientation to online learning.  Additionally, the LRC/Library offers Blackboard, TCL Email, and Self Service workshops at the beginning of each semester at Beaufort, New River, and online. Help is also provided on a walk-in basis at the Beaufort campus library.

Registration

At the present time, Technical College of the Lowcountry will provide Distance Learning students with:

• Advisor registration
• Self Service registration

Students may make payments directly to the Technical College of the Lowcountry Cashier’s Office or online.

Services for Distance Learning Students

• Academic Advising and Scheduling - The College provides qualified, properly trained academic advisors to assist Distance Learning students with class scheduling and to address their special needs. The Technical College of the Lowcountry will inform students where and from whom they may receive academic advising and assistance with scheduling, including instances of shared programs. TCL will provide advising services and assistance with scheduling by appointment or by telephone.
• Admission - Students may apply for Distance Learning courses through TCL. Application forms can be found on the College’s website.
• Assessment -When placement in a Distance Learning course requires assessment, the Division which awards credit for the course establishes the mandatory placement score. TCL will schedule assessment tests to meet the needs of non-traditional, distance learning, and/or working students. If the student has already taken the COMPASS assessment test at another South Carolina technical college, TCL will use those assessment test scores, provided those scores are generated within three years of enrollment. A student must request in writing or by fax that scores be sent from one college to another.

Student Activities

Students enrolled in Distance Learning courses are encouraged to participate in student activities, including Student Government Association (SGA) and College publications.

Student Behavior

The College makes no distinction between Distance Learning students and other students regarding their right to appeal disciplinary sanctions or their right to file written complaints. (See Part II: Student Code). Students enrolled in Distance Learning courses must adhere to the same standards of conduct applicable to all students of the College. The Student Code and Grievance Procedure for South Carolina Technical Colleges, institutional policies and regulations, and local, state, and federal laws regulate student conduct.

Note: The instructor of a Distance Learning course, even if primarily or solely an employee of the originating college, is empowered to correct or terminate classroom disruptions. Only the Chief Student Services of the College, or his/her designee, at the institution where the student is enrolled may impose sanctions upon the student for instances of misconduct, excluding temporary dismissal from class, which the course instructor or the course site staff may request.

Student Complaints

The Student Grievance Procedure is available to all Distance Learning students. A student may submit written complaint to the Vice President of Student Affairs, who then requests that the appropriate College official respond to the student’s complaint. (See Part II: Student Code).

Financial Aid

Students who receive financial aid for one or more courses in which they enroll must meet the standards of progress established by TCL. The student who is simultaneously enrolled at two or more colleges is responsible for notifying the financial aid office at each college. In instances of dual enrollment, the College which awards the degree, diploma, or certificate is responsible for awarding aid to eligible students. Students should note that they may only receive financial aid from one institution.

Student Records

When the Technical College of the Lowcountry awards credit for a Distance Learning course, the College is responsible for recording and storing students’ grades for these courses, making grades accessible to students, and generating transcripts. The College makes no distinction on transcripts between Distance Learning courses and other courses.

Part IV: Essentials for Success

The Technical College of the Lowcountry has numerous resources to help facilitate and substantiate student success. Students are encouraged to take the initiative and apply themselves to be responsible for that success. If a student finds that he or she is having difficulty it is recommended that the student be proactive and seek the help that is needed from professors, financial aid, Student Records, admissions and all other available college resources. At the onset of a potential barrier the student should seek help to ensure a successful college experience. (See page 154 for a list of resources).

Where Can I Go for Help?

• Admissions
• Career Counseling/Job Placement
• Disability Services
• Financial Aid
• Learning Resources Center (Library)
• Student Records
• Student Activities

How Do I schedule my classes?

First Semester at TCL -

All students will register for classes after meeting with their academic program advisors. Every student needs to determine if he or she wants to be a full-time student to complete a program of study quickly (not advisable for full-time working students) or to as a part-time student. Because most TCL programs are offered day or evening, the student also needs to decide what time of day to attend classes. Having answers to these questions and the results of placement tests makes it easy for a student and advisor to put together a schedule that will start the student off on the right foot.

Reading the Semester Schedule

Every semester the College publishes a schedule of classes that will be offered the next semester. The classes are listed by academic division and by content (ACC = Accounting, BIO = Biology, etc.) in alphabetical order and by day or evening. To know which courses to take, a student should consult the TCL Catalog under the program heading in which he or she is enrolled. “Credit” has several meanings for the student. First, it is used to figure the cost of tuition. TCL presently charges a per-credit hour fee for part-time students, which means a three credit hour course will cost three times the credit hour rate plus fees and the cost of books. To be a full time student, the student must take 12-18 credit hours (4-6 classes). The cost is a set figure plus fees and the cost of books. For more details on course credit hours, the semester calendar, the fee due dates and other critical information, see the Catalog / Course Search for the term in which you plan to take classes. The second meaning of “credit” is the approximate number of hours per week a student will be in class (three hours for a three credit hour class). Unlike high school students, a college student only attends when he or she has classes and the student (with his or her advisor) determines when that will be. A student should review the published schedule and see his or her advisor early for the best selection of classes for the next semester. It is the student’s responsibility to take charge of his or her education and to ask questions.

“Dropping” and “Withdrawing” From a Class

Dropping or withdrawing from a course will affect your progress toward your educational goal. Also, there are financial implications for dropping or withdrawing from a course.

• Talk with your instructor who may be able to provide you with some suggestions that would make it possible for you to continue in the class.
• If you receive Financial Aid you should talk to the Financial Aid office to determine the impact of dropping or withdrawing on your aid.

Dropping - You can DROP a course during the “Section Swap & Drop” period each term. When you drop a course, the course will not show up on your official transcript.

• If you drop during the refund period, you will receive a tuition refund of either 100% or 50% based on the date that you drop the course. However, if you drop a course you must still pay all fees for the course even if you drop during the refund period.

Withdraw - You can WITHDRAW from a course after the “Section Swap & Drop” period and prior the first day of the final exam period. However, there are a couple of big differences between dropping a course and withdrawing. For one, you won’t receive all of your money back and if you withdraw too late, you won’t receive any money back. For this reason, you should review the refund schedule for each session to determine the last date to receive any refund as a result of withdrawing from a course. Also, withdrawing will result in a grade being shown on your transcript. Withdrawing will result in one of the following grades on your official transcript:

Grade of “W” which stands for Withdrawal.
Grade of “WP” which stand for Withdrawal Passing. You will receive this grade if you are passing the course at the time of withdrawal.
Grade of “WF” which stands for Withdrawal Failing. You will receive this grade if you are failing the course on the last date you attended class. A “WF” is computed in your GPA just as though you had received a grade of “F.”

To drop or withdraw from a course, send your instructor an e-mail from your TCL student e-mail account (@my.tcl.edu) requesting to be dropped or withdrawn from the course. Print and save a copy of the e-mail. Students should contact Financial Aid before dropping or withdrawing from a course to determine any impact on their aid.

Withdrawal from a Course - Student Initiated

The College’s statement of policy indicates that students must attend ninety percent of total class hours or they will be in violation of the attendance policy.

Students not physically attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Students taking an online/internet class must sign in and complete and assignment designated by the instructor within the first ten calendar days from the start of the semester to indicate attendance in the class. Students not attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Reinstatement requires the signature of the division dean.

In the event it becomes necessary for a student to withdraw from the course OR if a student stops attending class, it is the student’s responsibility to contact the instructor via e-mail requesting to be withdrawn from the class. Withdrawing from class may have consequences associated with financial aid and time to completion. Students are strongly encouraged to consult with Financial Aid prior to withdrawing from any class, particularly if the student is currently on a warning or probation status.

When a student exceeds the allowed absences, the student is in violation of the attendance policy. The instructor MUST withdraw the student with a grade of “W”, “WP”, or “WF” depending on the date the student exceeded the allowed absences and the student’s progress up to the last date of attendance

or

Under extenuating circumstances and at the discretion of the faculty member teaching the class, allow the student to continue in the class and make-up the work. This exception must be documented at the time the allowed absences are exceeded.

Absences are counted from the first day of class. There are no “excused” absences. All absences are counted, regardless of the reason for the absence.

A student must take the final exam or be excused from the final exam in order to earn a non-withdrawal grade.

A copy of TCL’s STATEMENT OF POLICY NUMBER: 3-1-307 CLASS ATTENDANCE (WITHDRAWAL) is on file in the Division Office and in the Learning Resources Center.

Withdrawal from a Course - Instructor Initiated

The College’s statement of policy indicates that students must attend ninety percent of total class hours or they will be in violation of the attendance policy.

Students not physically attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Students taking an online/internet class must sign in and complete and assignment designated by the instructor within the first ten calendar days from the start of the semester to indicate attendance in the class. Students not attending class during the first ten calendar days from the start of the semester must be dropped from the class for NOT ATTENDING.

Reinstatement requires the signature of the division dean.

In the event it becomes necessary for a student to withdraw from the course OR if a student stops attending class, it is the student’s responsibility to contact the instructor via e-mail requesting to be withdrawn from the class. Withdrawing from class may have consequences associated with financial aid and time to completion. Students are strongly encouraged to consult with Financial Aid prior to withdrawing from any class, particularly if the student is currently on a warning or probation status.

When a student exceeds the allowed absences, the student is in violation of the attendance policy. The instructor MUST withdraw the student with a grade of “W”, “WP”, or “WF” depending on the date the student exceeded the allowed absences and the student’s progress up to the last date of attendance

or

Under extenuating circumstances and at the discretion of the faculty member teaching the class, allow the student to continue in the class and make-up the work. This exception must be documented at the time the allowed absences are exceeded.

Absences are counted from the first day of class. There are no “excused” absences. All absences are counted, regardless of the reason for the absence.

A student must take the final exam or be excused from the final exam in order to earn a non-withdrawal grade.

A copy of TCL’s STATEMENT OF POLICY NUMBER: 3-1-307 CLASS ATTENDANCE (WITHDRAWAL) is on file in the Division Office and in the Learning Resources Center.

Withdrawing from College

A student who is planning to withdraw from the college must settle all financial obligations to the college. To withdraw from the college, the student must withdraw from all courses for which he or she is registered. The withdrawal from the college is complete when the student has withdrawn from the last course.